Secretary (legal)

Found in: beBee S BH - 1 week ago

Manama, Bahrain Propel Consult Full time
Job SummaryOur client has succeeded to be one of the world's most innovative Islamic investment banks. They are currently looking to recruit a Secretary (legal) to be based in BahrainDuties & Responsibilities
  • Full management of executive's schedule for both external and internal sources.
  • Organise, prioritise and handle large volumes of Placement & Relationship Management related information, e-mails and telephone calls.
  • Coordinate and schedule complex activities to include client meetings, travel, onsite and off-site meetings, and department activities.
  • Handle highly confidential and non-routine information.
  • General office management, supply ordering, mail processing and attendance recordkeeping.
  • Work independently and within the Placement & Relationship Management team on special projects.
  • Compose and process general correspondences, e-mails, memos, PowerPoint presentations, and business plans.
  • Extensive management of Executive Director of Placement & Relationship
  • Management's calendar, email box and contact information.
  • Arrange and coordinate all travel arrangements (visas, flights, hotels, car hire etc).
  • Manage administrative activities related to processing of payments for department expenses and Executive Director of Placement & Relationship Management's expense reimbursements through Oracle.
  • Prepare, store, proof read and coordinate client sales documentation.
  • Log client details into a customer relationship management system.
  • Maintain documentation for quality audit.
  • Communicate with department heads to gather or convey relevant information.
  • Organise and file business correspondence and material.
  • Organise and keep necessary data and visuals for key meetings.
  • Co-ordinate the translation of documents to Arabic or English as required.Perform other administrative projects and administrative duties as required.
  • Conduct other duties and special project as required.
Qualification & Experience
  • Diploma or degree in office management
  • Good skills and knowledge of Lotus notes scheduling, mail and calendar, applicable software programs, and of office machinery and equipment
  • At least 2 years of office administration experience in Legal Deaprtment or in Law firm
  • Excellent communication skills both written and oral
  • Self-confidence and professional demeanour
  • Ability to work independently and with high degree of self-checking and direction

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