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Executive Assistant
1 month ago
- Provide executive assistance to Chief Executive Officer in an effective and efficient manner and extend administrative / secretarial support. Ensure timely transcription & distribution of correspondences and smooth running of the Chief Executive Officer operations and time management
- Perform and manage a wide range of administrative and general support duties of a highly responsible and confidential nature.
- Provide a complete correspondence service, routing correspondence as necessary and draft replies where appropriate to ensure that all mail is dealt with efficiently.
- Update and maintain the Chief Executive Officer's calendar.
- Co-ordinate and set up high-level conference calls, board and management meetings, special events and travel arrangements.
- Act as liaison and maintain open lines of communication among senior executives, middle management and administrative staff.
- Create highly effective organizational and filing systems, including quick and thorough indexing, filing, resulting in easy access to critical information and stream lined office functioning.
- Communicate and/or coordinate executive's instructions with various individuals and/or departments
- Observe confidentiality procedures and register and track documentation to ensure appropriate level of security and control.
- Maintain inventory of office supplies and interact with vendors regarding selection, pricing and delivery of office supplies, equipment and services. Prepare the budget for the Chief Executive Officer and manage the spend.
- Perform other duties as assigned by the higher levels of supervision
