Administrative Specialist

Job Summary:
The Administrative Supervisor is responsible for overseeing and coordinating the administrative functions within the organization. This role requires strong leadership skills, exceptional organizational abilities, and the ability to effectively manage a team. The Administrative Supervisor will ensure that administrative processes are executed efficiently and in compliance with company policies and procedures.

**Job Description**:

- Managing and organizing calendars, scheduling appointments, coordinating meetings and ensuring that deadlines are met by staff.
- Drafting, editing, and proofreading various documents, including reports, memos, and correspondence.
- Maintaining and updating databases, filing systems, and records.
- Assisting in the preparation and coordination of presentations, meetings, and conferences.
- Coordinating travel arrangements and accommodations for staff members.
- Processing and tracking expenses and reimbursements for building tenants, Ewa bills, Phone and internet.
- Manage a team of drivers, office helpers and their needs.
- Assisting with the onboarding and offboarding processes for employees.
- Providing general administrative support to various departments and teams within the organization.
- Maintaining confidentiality and handling sensitive information with discretion.

Qualifications:

- Bachelor's degree in Business Administration or a related field is preferred.
- Proven experience in an administrative supervisory role, preferably in a similar industry.
- Strong leadership and management skills, with the ability to motivate and inspire a team.
- Excellent organizational and time management abilities, with a keen attention to detail.
- Exceptional communication and interpersonal skills, with the ability to effectively interact with individuals at all levels of the organization.
- Solid understanding of administrative processes, policies, and procedures.
- Ability to handle confidential and sensitive information with the utmost discretion.
- Strong problem-solving and decision-making skills, with the ability to prioritize multiple tasks and meet deadlines.