Secretary/admin

**Job description**:
We are looking for an office secretary to handle the day-to-day tasks of administrative/employee legislation across the entire company and assist management with appointments/filing systems/maintenance of day-to-day office operations.

As the office secretary, you will be expected to:

- Answer and direct phone calls
- Plan meetings and take detailed minutes
- Assist in the preparation of quotations, LPOs, and sales orders
- Develop and maintain filing systems for contracts/visas/other important documents
- Update and maintain office policies and procedures
- Order office supplies and research new deals/suppliers
- Track/manage employee attendance
- Liaise with senior management to handle queries/requests
- Book travel arrangements
- Handle vehicle maintenance, e.g. servicing/renewals/insurance
- Coordinate driver schedules
- Update employee information on a regular basis
- Maintain office operations efficiently while assisting in greeting guests and ensuring a welcoming environment

**Skill requirements**:

- Proficient in MS Office Suite (Word, Excel, and PowerPoint)
- Clerical skills: filing, data entry, and record-keeping
- Preparation of quotations
- Excellent communication (written and verbal)
- Coordination of appointments/meetings/schedules
- Excellent organization skills and attention to details
- Ability to multitask and prioritize tasks effectively
- Customer service skills
- Organized self-starter
- Ability to work independently and collaboratively in a fast-paced environment

Pay: BD200.000 - BD250.000 per month

**Education**:

- Bachelor's (required)

**Experience**:

- Administrative: 2 years (required)