Assistant Registrar

The Assistant Registrar is responsible for maintaining accurate student records, overseeing course registration, and ensuring compliance with academic policies and procedures.

1. Provide support to the Registrar on the implementation of student registration processes, class scheduling, room assignments and resource allocation.

2. Assist in maintaining the Student Information system to ensure that registration policies and academic programs are properly implemented and followed. Assist in Auditing the system configuration, reports.

3. Ensure safekeeping of records and data confidentiality.

4. Assist the student grade appeals process.

5. Assist grade change requests and entry.

6. Fulfill the role of acting Registrar when needed

7. Verify compliance with AUBH and HEC academic policies and regulations.

8. Provide guidance on academic program requirements.

9. Assist with HEC communication regarding submissions and enquiries.

10. Report student database to HEC on term-to-term basis.

11. Audit graduation degree certification processes from issuance to degree attestation.

12. Assist in the graduation ceremony when needed.

13. Act as a vice-chair of the Final Examination Committee.

14. Establish the examination paper system and administer the process of receiving/submitting the final exam papers; Communicate with the final examination assigned proctors to ensure timely attendance and execution of policy; Ensure efficient management and supervision of the examination environment including student and proctors’ access to the final examination room after ID verification; Respond to internal and external stakeholders enquiries with regards to exams.

15. Perform other duties as reasonably required by management.

**Requirements**:

- Bachelor’s degree in Higher Education Administration, or related field.
- Masters in a related field is preferred.
- Professional certification in a related field is desirable.
- Attention to detail and organization.
- Knowledge of academic regulations and policies.
- Proficiency in database management systems.
- Strong customer service and communication skills.
- Ability to work collaboratively in a team.
- Ability to work independently and responsibly while managing numerous projects simultaneously.