Admin Specialist

Job Summary:
Administrative employees provide support, manage office operations, and assist staff

and clients. They handle administrative tasks, coordinate communication, maintain

supplies, and ensure a clean office. Attention to detail and organizational skills are

important.

**Responsibilities**:
1. Administrative Support:

- Provide general administrative support such as answering phones, handling
- Schedule appointments, meetings, and conferences, and maintain calendars for

executives or team members.

Phone No: +97377078114

Fax No: +97377079114

P.O Box: 60203, Manama

Kingdom of Bahrain

2
- Prepare and distribute documents, reports, and presentations as requested.
- Maintain filing systems, both physical and electronic, ensuring easy retrieval of

information.
- Assist in coordinating travel arrangements and accommodations for staff members.

2. Office Operations:

- Monitor and maintain office supplies, equipment, and inventory levels.
- Coordinate with vendors and service providers for office maintenance and repairs.
- Ensure the office environment is clean, organized, and presentable.

3. Communication and Coordination:

- Act as a liaison between departments, team members, and clients, relaying messages

and information accurately and promptly.
- Coordinate and schedule meetings, conferences, and events, including room

reservations, catering, and audiovisual setup.
- Assist in preparing meeting agendas, taking meeting minutes, and distributing them to

relevant parties.
- Facilitate internal communication by circulating important announcements, memos,

and updates.

4. Data Management:

- Maintain and update databases, records, and contact lists.
- Assist in the preparation and distribution of internal reports and statistical data.
- Perform data entry tasks, ensuring accuracy and confidentiality of information.

5. Correspondence and Documentation:

- Prepare and proofread various business documents, including letters, memos, and

reports.

Phone No: +97377078114

Fax No: +97377079114

P.O Box: 60203, Manama

Kingdom of Bahrain

3
- Review and edit documents for grammar, punctuation, and formatting.
- Assist in drafting and formatting official documents, contracts, and agreements.

6. Client and Customer Service:

- Provide professional and courteous assistance to clients, customers, and visitors.
- Respond to inquiries, resolve complaints, and redirect requests to the appropriate staff

members.

**Requirements**:

- High school diploma or equivalent (additional education or certification in office

administration is a plus).

and presentation tools.
- Excellent verbal and written communication skills.
- Strong organizational and time management abilities.
- Attention to detail and accuracy in all tasks.
- Ability to multitask and prioritize workload effectively.
- Strong interpersonal skills and the ability to work well within a team.
- Professionalism, integrity, and a positive attitude.
- Discretion and the ability to handle confidential information appropriately.

**Job Types**: Full-time, Permanent

Application Deadline: 01/12/2023