Administrative Support Specialist

2 weeks ago

Manama, Manama, Bahrain beBee Careers Full time
Administrative Support Professional

We are seeking an experienced and skilled Administrative Support Professional to join our team. This role is ideal for someone who thrives in a fast-paced environment and is passionate about delivering exceptional administrative support.

Key Responsibilities:

  1. Front Desk Management
    Greet visitors, manage multiple phone lines, maintain a tidy reception area, track courier packages, and ensure punctuality, professionalism, and consistency in attendance.
  2. Administrative Support
    Coordinate meetings and office events, manage office supplies, maintain office records, handle vendor invoices, assist with visa applications and renewals of commercial registrations, and perform other related tasks.
  3. Office Coordination
    Liaise with vendors, manage temporary parking for guests, assist with employee onboarding, coordinate annual fire drills and first aid training, allocate parking spaces, and maintain records.
  4. Petty Cash Management
    Oversee daily petty cash, ensure accurate recordkeeping, and submit regular reports to finance.
  5. Parking Management
    Allocate parking spaces, maintain records, and resolve parking-related issues.
  6. Additional Tasks
    Assist with travel arrangements, address employee/visitor queries, support HR and other departments with administrative tasks, and perform other duties as needed.

Requirements:

  • A strong track record in administration, preferably supported by a qualification or equivalent training.
  • Excellent communication, multitasking, time management, and problem-solving skills.
  • Fluent in English and Arabic, with knowledge of office administration and local regulations.
  • A trustworthy, professional, and confidential individual.

About the Role

This is an exciting opportunity for an ambitious and organized individual to join our team. The successful candidate will be responsible for providing exceptional administrative support, managing front desk operations, and coordinating office activities. If you have a passion for administration and are looking for a new challenge, please apply.

We Offer

A dynamic and supportive work environment, opportunities for career growth and development, and a chance to make a real impact in our organization.

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