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Accounts and Finance Specialist
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We are seeking a skilled Accounts Receivable professional to join our team. As an Accounts Receivable professional, you will be responsible for maintaining proper credit procedures throughout the hotel in accordance with both local and Four Seasons Hotels policies and procedures.
Key Responsibilities- Print, prepare and mail statements for outstanding C/L accounts at least twice per week.
- Answer guest and credit card inquiries concerning accounts including the documentation and preparation of adjustments if necessary on a timely basis.
- Prepare and maintain complete, accurate and organized records for all outstanding accounts as directed by the Credit Manager.
- Ensure all Travel Agent payments are properly reviewed/verified, audited and all Travel Agents have valid IATA number (or equivalent) and ensure that payments are not made for non-commissionable transactions and the Travel Agent is eligible to receive payment.
- Review group and catering contracts, establish understanding of billing arrangements and follow up on deposits and prepayments.
- Assist the Income Auditor, if necessary, in reconciling the City Ledger totals.
- Assist the Credit Manager in the performance of his/her other duties as requested including the following:
- Obtaining credit references.
- Collection of outstanding accounts.
- Attending pre-& post conference meetings with meeting planners.
- Attend and record minutes at credit meetings.
- Perform monthly balance sheet reconciliations to ensure balances agree to the outstanding credit card balance per the credit card reconciliations.
- Update credit card reconciliations on a daily basis that agree to transmissions and receipts.
- Where credit card numbers are stored electronically, no hard copy of the numbers should be retained on file.
- Verify credit card settlements and transmissions to receipts in bank and outstanding balances are traced for future receipt and ensure exceptions are investigated and anomalies are brought to the Director of Finance or Assistant Director of Finance's attention.
- Perform any additional duties as assigned by the Director of Finance or Assistant Director.
- File documents and reports.
- Perform Month end tasks and reconciliations.
