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Strategic Support Officer to the Leader

3 weeks ago

Manama, Manama, Bahrain beBee Careers Full time

The role of Strategic Support Officer to the Leader is a critical one. This position plays a vital part in supporting the leader, ensuring the smooth operation of their office, and facilitating communication within the institution.

Key Responsibilities
  • Administrative Support: Manage the leader's calendar, scheduling meetings, appointments, and events efficiently. Prepare and organize documents, presentations, and reports for the leader. Handle correspondence and prioritize messages for the leader. Coordinate travel arrangements and accommodations for the leader and other senior leadership.
  • Communication: Serve as a liaison between the leader's office and internal/external stakeholders. Draft communications, speeches, and other materials on behalf of the leader. Maintain confidentiality regarding sensitive matters and information.
  • Meeting Coordination: Organize and prepare materials for board meetings, faculty meetings, and other strategic events. Take and distribute meeting minutes as needed. Ensure follow-up on action items from meetings involving the leader.
  • Project Management: Oversee special projects and initiatives at the request of the leader, including strategic planning, events, and key university activities. Track progress, meet deadlines, and report back on outcomes.
  • Event Coordination: Plan and execute university events, such as alumni gatherings, donor meetings, faculty/staff appreciation events, and public lectures involving the leader. Ensure the leader's involvement in university events aligns with their schedule.

This role requires someone who is adaptable, professional, and capable of working in a fast-paced, dynamic environment, balancing both routine administrative tasks and more strategic responsibilities.