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Administrative Director for Office Operations

3 weeks ago

Manama, Manama, Bahrain RESO Full time

Job Purpose

The Administrative Director for Office Operations is responsible for overseeing and coordinating office procedures to ensure organizational effectiveness and efficiency. This role supports the management team and contributes to the overall success of the department in providing a consistent, collaborative, and customer-centric delivery service.

Key Responsibilities:

  • Manage office staff functions, directing and coordinating all activities, including logistical arrangements, meeting minutes, and correspondence.
  • Compose and review correspondence for senior management and external parties.
  • Draft and author materials for ila Bank activities and records as required.
  • Prepare and disseminate documents and communications to senior management, committees, staff, and external organizations.
  • Liaise with building facilities management to ensure a smooth operation of the Bank's premises.
  • Conduct background research, reviewing information to determine additional requirements and key issues to be reported.
  • Coordinate with senior executives and staff to compile information for Committee meetings or weekly reports.
  • Ensure an orderly flow of information to internal and external parties on ila Bank-related business.
  • Represent the Bank in a professional manner and work effectively in a diverse and multi-cultural environment.
  • Interact directly with senior management, outside agencies, governmental entities, and organizations to accomplish tasks and receive incoming requests.
  • Oversee files and records, preparing folders for daily, weekly, and monthly meetings.
  • Prepare and type routine and special reports from source material.
  • Monitor progress and advise management of updates.
  • Assist with ad-hoc projects assigned by management.

Requirements:

  • A minimum of 5 years of experience in banking or a related area.
  • Progressively responsible senior administrative experience, including working directly with executives.
  • Proven ability to organize, plan, schedule, determine priorities, and meet deadlines.