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Administrative Assistant to Senior Management

3 weeks ago

Manama, Manama, Bahrain beBee Careers Full time

**Job Description:**

We are seeking an experienced Administrative Assistant to provide exceptional support to our senior management team. This is a full-time position that requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Duties:

  • Prepare and manage correspondence, reports, and documents
  • Organize and coordinate meetings, conferences, and travel arrangements
  • Take, type, and distribute minutes of meetings
  • Implement and maintain office systems
  • Maintain schedules and calendars
  • Arrange and confirm appointments
  • Organize internal and external events
  • Handle incoming mail and other material
  • Set up and maintain filing systems
  • Set up work procedures
  • Collate information
  • Maintain databases
  • Communicate verbally and in writing to answer inquiries and provide information
  • Liaison with internal and external contacts
  • Coordinate the flow of information both internally and externally
  • Operate office equipment
  • Manage office space

Qualifications:

  • Bachelor's degree or diploma in a relevant field
  • At least 2 years of experience in a secretary role
  • Excellent English language skills
  • Proficient in computer applications, including Microsoft Office
  • Able to learn new software applications quickly

Requirements:

  • Knowledge of administrative and clerical procedures
  • Strong communication and interpersonal skills
  • Ability to work independently and as part of a team
  • High level of discretion when handling confidential information
  • Proven experience in producing correspondence and documents
  • Proven experience in information and communication management