Administrative Support Specialist

1 week ago

Manama, Manama, Bahrain beBee Careers Full time
Job Title: Administrative Support Specialist

About the Role:
As an Administrative Support Specialist, you will provide personal administrative support to management and senior staff. This includes conducting and organizing administrative duties and activities such as receiving and handling information, managing correspondence, reports and documents, and coordinating meetings and travel arrangements.

Key Responsibilities:
  • Prepare and manage correspondence, reports, and documents
  • Organize and coordinate meetings, conferences, and travel arrangements
  • Take, type, and distribute minutes of meetings
  • Implement and maintain office systems
  • Maintain schedules and calendars
  • Arrange and confirm appointments
  • Organize internal and external events
  • Handle incoming mail and other material
  • Set up and maintain filing systems
  • Collate information
  • Maintain databases
  • Communicate verbally and in writing to answer inquiries and provide information
  • Liaise with internal and external contacts
  • Coordinate the flow of information both internally and externally

Requirements:
Qualifications:
• Bachelor’s degree or diploma
• 2+ years of experience in a secretarial role
• Excellent English language skills
• Proficient in computers
• Knowledge of Microsoft Office and telephone protocol

Skills and Abilities:
  • Knowledge of planning and scheduling techniques
  • Ability to communicate effectively, both orally and in writing
  • Attention to detail
  • Excellent organizational skills
  • Discretion with confidential information
  • Knowledge of administrative and clerical procedures
  • Knowledge of business principles
  • Proven experience of producing correspondence and documents
  • Proven experience in information and communication management
  • Time management
  • Interpersonal skills
  • Customer-service orientation
  • Initiative
  • Reliability
  • Stress tolerance

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