Junior Academic Operations Coordintor

Job Purpose
This job will provide administrative support to the clinical-based aspects of the BSc (Hons) Nursing Programme.

Reports to
This position will report, for line management purposes, to the Academic Operations Nursing Team Lead.

Role Requirements

• Strong team player with a willingness to work under guidance and contribute to shared goals.
• Excellent organisational and time management skills.
• Understanding of the BSc (Hons) Nursing Undergraduate programme and the clinical experience required to meet the needs of each year of the programme.
• An in-depth understanding of RCSI Bahrain and School of Nursing & Midwifery policies, procedures, and regulations related to students' clinical practice.
• The ability to develop and maintain positive working relationships with diverse healthcare entities, students, school and related departments.
• The ability to perform well under pressure and adapt quickly to changing environments based on course, faculty, and student needs in a timely manner.
• The competence to apply and develop proficiency in multiple software programs and online systems.

Principal Accountabilities
Clinical Placements for Nursing Undergraduate Programme

• Collaborate with the School of Nursing and the Clinical Placement Coordinators at RCSI Bahrain affiliated hospitals/health centers in planning and organizing the clinical placement allocations for all four years of the Undergraduate Nursing programme.
• Support in creating and maintaining clinical rotation plans for students with the corresponding Clinical Tutors/Clinical Mentors consistent with the nursing course objectives.

Communication & Coordination

• Help maintain a positive and professional atmosphere that supports high-quality student learning.
• Serve as a point of contact for the clinical staff at the hospitals to raise concerns about students' engagement and efficiently address the issues as needed and/or required.
• Assist Year Directors with the coordination of teaching related to clinical placements by organising teaching sessions, booking rooms, managing facilities and resources as and when required.

Clinical Examinations & Assessments

• Contribute to the execution of clinical examinations in line with the assessment requirements of the nursing programme.

Orientation & Workshops for Hospital Staff

• Support in organising the orientation programmes, and the Clinical Teaching & Supervision Workshops.
• Coordinate payment requests of Clinical Tutors and Clinical Mentors.

Programme-Related Meetings

• Provide admin support in the organisation of Clinical Learning & Teaching Committee meetings including distribution of agenda, minute taking, scheduling and other activities as required.

Clinical Documentation & Reporting

• Facilitate the development and updating of documents, policies, guidelines, and procedures related to students' clinical experience.
• Compile debriefing reports.

General
This job description is intended to convey information essential to understanding the scope of the Academic Operations Clinical Nursing Coordinator position and it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with the position.

Requirements

• A minimum of a Bachelor's degree or equivalent relevant experience.
• Demonstrated understanding of undergraduate nursing programmes and clinical placement processes.
• Proven organisational, coordination, and administrative skills in a healthcare or academic setting.
• Strong interpersonal skills with the ability to build and maintain effective relationships with diverse stakeholders.
• Proficiency in Microsoft Office and the ability to learn and use various online systems and software applications.