Executive Secretary

· Manage and maintain executive's schedules.

· Make travel arrangements for executive.

· Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.

· Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.

· Answer phone calls and direct calls to appropriate parties or take messages.

· Prepare responses to correspondence containing routine inquiries.

· Open, sort, and distribute incoming correspondence, including faxes and email.

· Greet visitors and determine whether they should be given access to specific individuals.

· Prepare agendas and make arrangements, such as coordinating for committee, board, and other meetings.

· Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.

· Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.

· File and retrieve corporate documents, records, and reports.

· Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

· Provide clerical support to other departments.

· Attend meetings to record minutes.

· Interpret administrative and operating policies and procedures for employees.

· Set up and oversee administrative policies and procedures for offices or organizations.

· Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors.

· Compile, transcribe, and distribute minutes of meetings.

· Attending business trips

· Following managing director instructions

· Recording meeting minutes and following up with concern departments for updates

Job Type: Full-time

Pay: BD BD per month