Document Controller
3 weeks ago
In a world of possibilities, pursue one with endless opportunities. Imagine Next
When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We've got what you're looking for.
Job Description:Parsons is looking for an amazingly talented Document Controller / Administrator to join our team
What You'll Be Doing:- Reconcile various office accounts; pay operating bills or submit appropriate documentation to the corporate office for payment. Follow up as needed to ensure timeliness and avoid late payments.
- Prepare financial reports as requested by management.
- Stay current on all project and company policies and procedures, interpreting and administering them.
- Represent the office by attending meetings with clients or others. Keep the manager informed of all pertinent actions and pending actions.
- Administer the operating budget for the project office. Provide input for initial figures; investigate, resolve, and report all variances to the Project/Operations Manager.
- Purchase and maintain an appropriate inventory of frequently used office supplies.
- Originate correspondence and reports not requiring the personal attention of the Project/Operations Manager.
- Review time reports to verify accuracy of hours worked and Job#/WBS charges. Follow up to ensure timely processing of corrections. Track paid-time-off hours charged and maintain a schedule of future hours to be taken.
- Coordinate telephone changes, office moves, and optimal utilization of space and equipment.
- May supervise lower-level administrative support personnel, assign work, review completed tasks, and offer training and guidance. May provide input for, or complete, performance evaluations.
- Perform other responsibilities related to this position as appropriate.
- Bachelor's Degree in Accounting, Finance, Business, or equivalent.
- 10 years of experience in an administrative/financial capacity, including at least 3 years of lead/supervisory experience.
- Strong written and oral communication, organizational, and interpersonal skills. Proficiency in keyboard skills and the use of MS Windows, including related word processing, spreadsheet, and database software.
- Knowledge of company policies and procedures is preferred, along with the ability to manage multiple activities simultaneously, set priorities, and meet deadlines.
Parsons is committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy), national origin, age, disability, or genetic information.
We truly invest in and care about our employees' wellbeing and offer endless growth opportunities. Imagine next and join the Parsons quest—APPLY TODAY
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please visit https://www.parsons.com/fraudulent-recruitment/.
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