Assistant Program Coordinator

Assistant Program Coordinator

This range is provided by Localized. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

About Localized

Localized is a career intelligence company that connects learners with industry experts to guide them and employers to hire them. With the support of Tamkeen, we are offering employability programs in Bahrain that help local nationals sharpen their skills and improve their job placement outcomes.

We are passionate about empowering young talent and connecting them to the right resources, opportunities, and networks. If you're excited about making a difference in people's lives, Localized is the place for you

Our plan is for this to start as a contract role and become a full-time role for the duration of the program, which has its first pilot starting in the next few weeks.

Primary Responsibilities

The Administrator will manage the admissions process and coordinate cohorts during the training and follow-up phases of the program. This individual will play a crucial role in ensuring the smooth operation of participant management and supporting learner engagement efforts.

Key Duties & Responsibilities

1. Admissions Management (First 1-2 Months of Each Cohort Intake)

• Participant Admissions: Manage the end-to-end admissions process for program participants.
• Eligibility Verification: Ensure participants meet all eligibility criteria and confirm their registration.
• Documentation: Maintain accurate records of participant applications and status updates.
• Participant Communication: Serve as the primary contact for applicants, addressing queries and concerns during the admissions phase.
• Coordination with Tamkeen: Regularly update Tamkeen on admissions progress and participant lists.
• Organize informational sessions for potential participants as needed.

Cohort Coordination (During and Post-Course Period)

• Attendance Tracking: Monitor and follow up on learner attendance during in-person sessions.
• Progress Monitoring: Track and document participants' progress on required tasks and assignments during the course.
• Engagement Strategies: Assist with the development and implementation of learner engagement strategies in collaboration with facilitators.
• Post-Course Engagement: Follow up with graduates during the 12-week post-course phase to monitor placement activities, track key milestones, and ensure timely reporting of outcomes.
• Maintain up-to-date records of attendance, assignment submissions, and placement activities.
• Provide regular reports on cohort progress, learner engagement, and post-course outcomes to the program management team and Tamkeen.
• Reach out to local and regional employers in cooperation with other Localized team members to increase placement opportunities for program learners.
• Work with Localized team members to coordinate a career fair for learners.
• Prepare and execute employer outreach activities.
• Work with any third-party providers to collect and align any learner data.

Required Qualifications and Skills

• Strong organizational and administrative skills.
• Ability to manage and coordinate large cohorts of participants.
• Excellent communication and follow-up skills.
• 2+ years of experience in program coordination, project management, or administration.
• Experience in education or training programs is a plus.
• Proficiency with Google Workspace and data management tools.
• Comfortable working in a fast-paced environment with multiple priorities.

Why You'll Love Working Here

• Make a Real Difference: You'll play a critical role in a program that transforms lives and career opportunities.
• Collaborate and Grow: Work closely with a dedicated team of facilitators and career experts.
• Be a Part of a Mission-Driven Company: Localized is committed to empowering talent in emerging markets.
• Competitive Pay: Get rewarded for your skills and dedication.

Seniority level

Entry level

Employment type

Full-time

Job function

Other

Industries

Human Resources Services

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