Events Execution Executive
2 weeks ago
We are looking for a proactive and detail-oriented Events Execution Executive to join our dynamic Events & Marketing team. The ideal candidate will have a passion for planning and executing seamless events, strong organizational skills, and the ability to manage logistics, vendors, and compliance processes efficiently. This role plays a key part in supporting the end-to-end execution of events and ensuring all operational and administrative elements are delivered to the highest standard.
Key Responsibilities
- Translate approved event checklists into actionable run-sheets, milestone timelines, and vendor PO packages.
- Coordinate logistics including venue setup, décor installation, transportation, and other on-ground requirements under the guidance of the Senior Executive.
- Support on-site event operations, including setup, rehearsals, event day execution, dismantling, and post-event wrap-up.
- Assist in monitoring and tracking event budgets, identifying variances, and reporting to the Senior Executive for corrective actions.
- Maintain accurate records of event expenses, such as contracts, receipts, and financial documents, for reference and audit purposes.
- Ensure timely processing of supplier payments by tracking quotations, invoices, and LPOs, escalating issues as needed for approvals.
- Handle routine license renewals and applications for signage, branding, and event permits.
- Maintain internal logs to track compliance and license expirations, providing timely alerts to the Senior Executive.
- Liaise with relevant municipal authorities for application follow-ups and document submissions.
- Perform all other related duties as assigned, contributing to the success of the events and marketing function.
Qualifications & Experience
- Bachelor's degree in Marketing, Events Management, or a related field.
- Minimum of 3 years of relevant experience in event execution, or an equivalent combination of education and experience.
Key Skills & Competencies
- Strong ability to collaborate with cross-functional teams and contribute to smooth event execution.
- Experience working with vendors and stakeholders to ensure timely, quality delivery.
- Proficient in managing budgets, tracking expenses, and maximizing cost efficiency.
- Analytical mindset with the ability to identify and implement process enhancements.
- Highly detail-oriented, organized, and skilled in managing multiple projects simultaneously.
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