Deputy Project Manager

Objective: To assist in creating commercially, strategically, and technically viable events for the company, aligning them with market research, industry requirements and market space.

Task Execution

· Carry out specific tasks or parts of the project as assigned by the Project Manager. This involves following the instructions and guidelines provided by the Project Manager to ensure the successful completion of assigned tasks.

· Identify new project opportunities.

Project Coordination

· Collaborate with the Project Manager and other team members to ensure effective coordination and communication throughout the project. This includes providing regular updates on task progress, identifying any challenges or issues encountered and seeking clarification or guidance when needed.

Resource Management

· Assist the Project Manager in managing project resources, such as personnel, equipment and materials. This may involve coordinating with team members or external stakeholders to ensure the availability and proper utilization of resources for the assigned tasks.

Revenue Generation

· Ensure revenue generation by attaining self-target and help team to attain project target and ensure your assistance wherever required.

Quality Control

· Work closely with the Project Manager to ensure that assigned tasks meet the required quality standards. This involves conducting quality checks, reviewing deliverables and addressing any issues or deficiencies identified during the process.

Time Management

· Manage the timeline and deadlines associated with the assigned tasks. The Deputy Project Manager should ensure that tasks are completed within the specified time frames and provide updates to the Project Manager regarding any potential delays or challenges.

Risk Management

· Collaborate with the Project Manager to identify potential risks or issues related to the assigned tasks. This includes proactively assessing risks, implementing mitigation strategies, and reporting any emerging risks to the Project Manager.

Stakeholder Management

· Identify new stakeholders as per the requirements of each project.

· Assist in managing relationships with clients, vendors and other stakeholders involved in the project. This may involve communication, coordination, and addressing any concerns or enquiries related to the assigned tasks.

Documentation and Reporting

· Assist in maintaining project documentation and preparing reports as required. This includes documenting task progress, gathering relevant data, and providing input to the Project Manager for overall project reporting.

Accountability

· Sole accountability and responsibility of all assigned task, proper reporting and communication.

1. Task Effectiveness Rate: The percentage of assigned tasks successfully executed by the Deputy Project Manager, resulting in desired outcomes and meeting project objectives.

2. Process Efficiency Rate: The percentage of tasks and processes improved by the Deputy Project Manager, resulting in increased efficiency and productivity.

3. Team Collaboration Rate: The percentage of successful collaborations and effective teamwork demonstrated by the Deputy Project Manager in working with other team members and stakeholders.

4. Revenue Generation Rate: Percentage of revenue created for each project.

5. Change Request Management: The percentage of change requests effectively managed and implemented by the Deputy Project Manager within agreed timelines and without negatively impacting project objectives.

Core Project Management Skills

• Strong organizational and multitasking abilities
• Experience in end-to-end event project management
• Budget planning, cost control, and vendor management
• Risk assessment and problem-solving skills
• Ability to manage timelines and deliverables under pressure

Event-Specific Expertise

• Knowledge of corporate event operations (conferences, exhibitions, product launches, gala dinners, etc.)
• Familiarity with event production, staging, AV, and logistics
• Stakeholder and client management
• Contract negotiation with venues and suppliers

People & Leadership Skills

• Team leadership and coordination with internal departments
• Ability to support and step in for the Project Manager when required
• Strong communication and interpersonal skills
• Conflict resolution and adaptability

Technical & Creative Skills

• Proficiency in MS Office, project management tools (e.g., MS Project, Asana, Trello)
• Understanding of event technologies (registration platforms, virtual/hybrid event tools)
• Creative thinking for event concepts and design

Other Desired Qualities

• Attention to detail and quality control
• Client-focused and service-oriented mindset
• Flexibility to travel and work irregular hours as per event requirements