Executive assistant to president

3 weeks ago

Manama, Manama, Bahrain RESO Full time
The role of Executive Assistant to the President is a critical one at Reso University. This position plays a vital part in supporting the university's leadership, ensuring the smooth operation of the president's office, and facilitating communication within the institution. Key Responsibilities Administrative Support: Manage the president's calendar, scheduling meetings, appointments, and events efficiently. Prepare and organize documents, presentations, and reports for the president. Handle correspondence (email, phone, mail) and prioritize messages for the president. Coordinate travel arrangements and accommodations for the president and other senior leadership. Communication Serve as a liaison between the president's office and internal/external stakeholders. Draft communications, speeches, and other materials on behalf of the president. Maintain confidentiality regarding sensitive matters and information. Meeting Coordination Organize and prepare materials for board meetings, faculty meetings, and other strategic events. Take and distribute meeting minutes as needed. Ensure follow-up on action items from meetings involving the president. Project Management Oversee special projects and initiatives at the request of the president, including strategic planning, events, and key university activities. Track progress, meet deadlines, and report back on outcomes. Event Coordination Plan and execute university events, such as alumni gatherings, donor meetings, faculty/staff appreciation events, and public lectures involving the president. Ensure the president's involvement in university events aligns with their schedule. Budget and Resource Management Assist with managing budgets for the president's office. Ensure resources are allocated efficiently and expenditures are tracked. This role requires someone who is adaptable, professional, and capable of working in a fast-paced, dynamic environment, balancing both routine administrative tasks and more strategic responsibilities.
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