Personal Assistant to The Managing Director

2 weeks ago


Manama, Bahrain Alia Flowers Full time

**JOB OVERVIEW**

Personal assistant to the Managing Director

Produce documents, briefing papers, reports and presentations for the Director. Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers. production/distribution of agenda and papers.

**DUTIES AND RESPONSIBILITIES**
- Provide administrative support to the Managing Director, including managing her calendar, scheduling appointments, and arranging travel plans.
- Work closely with the MD on her personal items and plans
- Organize and attend meetings, taking minutes and following up on action items as necessary
- Manage confidential information and documents with discretion and professionalism
- Process renewal of legal documents such as passports, CPRs of MD and family.
- Liaise with other departments and team members to support the smooth running of the office and flow of operation and communications
- Prioritize and manage multiple tasks ensuring deadlines are met
- Participate in special projects as requested by the Managing Director
- Maintain accurate records and files and ensure that all administrative processes are efficient and effective.
- Prepare travel itineraries and arrange visas, i.e. flight booking, train bookings and also understand air miles utilization
- Assist and follow up with special orders for VIP, and high net-worth individuals
- Talk to high net-worth and VIP customers to take orders and communicate if issues arise
- Acting as the first point of contact between managers and internal/external clients via phone calls and other methods of communication
- Engage in tasks that support the proper functioning of a family’s personal life, including children’s schedule, appointments, travel, and activities among other categories
- Help to coordinate functions, events, and other activities
- Scheduling work for the MD’s household to ensure the running of the house is organized and smooth
- Overseeing household staff schedules, and accounting for purchases
- Liaise and coordinate with house needs and also attends to the house staff queries

**Required Qualifications**
- Excellent communication skills, verbal (speaking) and writing
- Time Management Skills (use of calendars)
- Travel Visa processing knowledge i.e. online, calling embassies etc.
- Flight & hotel booking, online check-in etc.
- Knowledge to carry out online transactions
- Pleasant and presentable
- Driving license
- Flexible with timings
- Ability to handle multiple tasks and work under pressure

**Job Types**: Full-time, Permanent

**Salary**: From BD300.000 per month

Ability to Commute:

- Manama (required)

Ability to Relocate:

- Manama: Relocate before starting work (required)


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