Accounting Support Specialist
4 days ago
The Accounting Support Specialist role at RESO plays a crucial part in maintaining the financial accuracy and efficiency within our Automotive division.
Key Responsibilities:
- Receivables Management: Identify transfers received in the bank, prepare Receipt vouchers, maintain customer files, and post bank entries.
- Credit Card Statement Allocation: Download credit card statements, reconcile with receipts, and ensure timely crediting to the bank account.
- PDC and Offset Processing: Allocate PDC receipts, offset receivables against payables, and generate invoices for interest charges, admin fees, and early settlement ad hoc invoices.
- Banking Documentation: Prepare necessary banking documents, transfer cheques, letters, and forward them for approvals by signatories.
- Company Credit Card Statements: Download statements, follow up on supporting documents from Marketing, Traffic, and HR departments, and prepare top-up requests for customs credits based on vehicle clearances approved by CA & GM.
- Lease Invoices and Payments: Prepare lease invoices in the system as per monthly lease contracts due and hand over to the Credit Department for submissions. Ensure correct postings and allocations on ledger accounts and communicate any outstanding's to CA.
- Performance Bonds and Security Cheques: Send requests for Performance Bonds, issue renewal through SNIC for Ministry tenders and existing lease contracts, arrange security cheques, and ensure timely return of cheques upon contract expiry or bond completion.
- Marketing Claims and PDC Cheques: Prepare marketing claims with necessary supporting documents as per Manufacturer requirements, submit for approvals, and custodian PDC cheques, ensuring timely deposit and follow-up on bounced cheques.
- Fixed Assets and Record Keeping: Update beneficiary systems for dishonored cheques, post reversals in the system, provide SOA for follow-ups, assist in physical verification of assets, and maintain track for files, JVs, bank documents submitted and received.
Requirements:
- Qualifications: Bachelor's in Accounting.
- Experience: 2-3 years of proven experience in an accounts assistant or similar role, ideally within the automotive industry.
- Skills: Strong understanding of accounting principles and practices, proficient in Microsoft Office Suite, particularly Excel, excellent attention to detail and accuracy, strong organisational and time-management skills, ability to work independently and as part of a team, effective communication and interpersonal skills.
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