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Facilities Coordinator

2 weeks ago

Manama, Manama, Bahrain beBee Careers Full time
Job Title:
Facilities Manager

We are seeking a highly motivated and experienced facilities manager to contribute to the smooth operation and maintenance of our facilities in a timely and efficient manner.

Key Responsibilities
  • Maintenance and Operations:
    • Oversee the day-to-day operation and maintenance of building systems, including HVAC, electrical, plumbing, fire protection, and mechanical systems.
    • Develop and implement preventative maintenance schedules and procedures to maximize system uptime and efficiency.
    • Troubleshoot and resolve equipment malfunctions and system failures in a timely and efficient manner.
    • Coordinate with external vendors and contractors for specialized maintenance, repairs, and installations.
    • Ensure compliance with all relevant safety regulations, building codes, and environmental standards.
  • Project Management:
    • Manage small to medium-scale facilities projects, including renovations, upgrades, and new installations.
    • Develop project plans, budgets, and timelines, and track progress to ensure projects are completed on time and within budget.
    • Coordinate with internal stakeholders and external contractors to ensure seamless project execution.
    • Prepare project documentation, including drawings, specifications, and reports.
  • Administrative Tasks:
    • Prepare and process requests for quotations (RFQs) from vendors for maintenance services, repairs, and equipment.
    • Evaluate vendor quotes for cost-effectiveness and technical compliance.
    • Assist in the procurement process for facility-related goods and services.
    • Maintain organized records of vendor contracts, quotations, and purchase orders.
    • Assist with budget tracking and expense reporting for facility operations and projects.
    • Prepare routine administrative reports as required.
  • Energy Management And Sustainability:
    • Identify and implement energy-saving initiatives to reduce operational costs and improve environmental sustainability.
    • Monitor energy consumption and analyze data to identify areas for improvement.
    • Stay updated on current energy efficiency technologies and best practices.
  • Safety And Compliance:
    • Conduct regular facility inspections to identify potential hazards and ensure a safe working environment.
    • Develop and implement safety procedures and protocols related to facility operations.
    • Ensure compliance with all applicable local, state, and federal regulations.
    • Respond to and manage facility-related emergencies.
  • Documentation And Reporting:
    • Maintain accurate records of maintenance activities, repairs, inspections, and project documentation.
    • Prepare regular reports on facility performance, energy consumption, and project status.
    • Develop and update building system drawings and documentation.