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Executive Assistant to the President

3 weeks ago

Manama, Manama, Bahrain beBee Careers Full time

The President's Office relies heavily on the Executive Assistant to manage daily operations and support the president's activities.

Key Functions
  • Administrative Support: Coordinate schedules, appointments, and events, ensuring timely follow-up on action items from meetings involving the president.
  • Develop and prepare documents, presentations, and reports for the president, handling sensitive information with care.
  • Prioritize correspondence (emails, phone calls) and ensure effective communication with the president in a fast-paced environment.
Strategic Communication
  • Facilitate communication between internal/external stakeholders, promoting a clear understanding of key initiatives.
  • Create compelling content, including communications, speeches, and other materials on behalf of the president.
  • Maintain accurate records of meeting minutes, actions, and outcomes, ensuring seamless coordination and follow-up.
Event Management and Planning
  • Organize and execute university events, ensuring the president's involvement aligns with their schedule.
  • Coordinate travel arrangements and accommodations for the president and other senior leaders, optimizing resource utilization and minimizing disruptions.

This role demands a highly organized individual who can balance administrative tasks with strategic responsibilities, maintaining confidentiality and professionalism at all times.

Essential Skills
  • Excellent organizational and time management skills, prioritizing tasks and managing multiple projects.
  • Strong written and verbal communication skills, crafting compelling content and presenting ideas effectively.
  • Ability to maintain confidentiality and handle sensitive information discreetly.