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Administrative Coordinator
3 weeks ago
This role is responsible for providing administrative support to management and the university. Key responsibilities include conducting and organizing various administrative duties and activities, including receiving and handling information.
Duties- Correspondence and Reports: Prepare and manage correspondence, reports, and documents to ensure timely and accurate delivery.
- Meetings and Travel Arrangements: Organize and coordinate meetings, conferences, and travel arrangements to facilitate effective communication and collaboration.
- Minutes and Filing: Take, type, and distribute minutes of meetings, and maintain accurate and up-to-date filing systems.
- Office Systems: Implement and maintain office systems to ensure efficient operations and optimal productivity.
- Scheduling and Calendars: Maintain schedules and calendars to ensure smooth day-to-day operations and minimize conflicts.
- Appointments and Events: Arrange and confirm appointments, and organize internal and external events to promote collaboration and knowledge sharing.
- Mails and Materials: Handle incoming mail and other materials to ensure timely and accurate distribution.
- Filing Systems: Set up and maintain accurate and up-to-date filing systems to ensure easy access to information.
- Work Procedures: Establish and maintain work procedures to ensure consistency and efficiency in daily operations.
- Information Collation: Gather and collate information from various sources to support decision-making and knowledge sharing.
- Databases and Communication: Maintain databases and communicate effectively with internal and external contacts to provide information and answer inquiries.
- Liaison and Information Flow: Coordinate the flow of information both internally and externally to ensure seamless communication and collaboration.
- Office Equipment and Space: Operate office equipment and manage office space to ensure efficient use of resources and optimal productivity.
