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Administrative Support Professional

2 weeks ago

Manama, Manama, Bahrain beBee Careers Full time

Job Description

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We are seeking a highly motivated and detail-oriented Administrative Support Professional to provide exceptional administrative services to management and the university.

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Key Responsibilities:

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  • Provide administrative support to management and the university, ensuring seamless day-to-day operations.">
  • Prepare and manage correspondence, reports, and documents, maintaining accurate records and adhering to confidentiality protocols.">
  • Organize and coordinate meetings, conferences, and travel arrangements, demonstrating exceptional organizational skills and attention to detail.">
  • Take, type, and distribute minutes of meetings, providing a clear and concise summary of discussions and actions items.">
  • Implement and maintain office systems, ensuring efficient workflow and minimizing errors.">
  • Maintain schedules and calendars, ensuring timely appointments and commitments.">
  • Arrange and confirm appointments, utilizing excellent communication and interpersonal skills.">
  • Organize internal and external events, coordinating logistics and supporting staff members as needed.">
  • Handle incoming mail and other material, directing tasks and requests efficiently.">
  • Set up and maintain filing systems, ensuring secure and organized storage of sensitive information.">
  • Communicate verbally and in writing to answer inquiries and provide information, responding promptly to staff and external stakeholders.">
  • Liaison with internal and external contacts, fostering positive relationships and resolving issues effectively.">
  • Cordinate the flow of information both internally and externally, ensuring effective communication and collaboration.">
  • Operate office equipment, managing inventory and maintaining optimal performance.">
  • Manage office space, optimizing layout and resources for maximum efficiency.">

Requirements:

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  • Bachelor's degree or Diploma, preferably in Business Administration or related field.">
  • 2+ years of experience in various secretary roles, with a proven track record of success.">
  • Excellent English language skills, both written and spoken, with proficiency in Arabic also desirable.">

Benefits and Opportunities:

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This role offers a unique opportunity to contribute to the growth and development of the organization, while developing valuable skills and expertise in administration and support services. If you possess the required qualifications and experience, we encourage you to apply for this exciting opportunity.

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