Marketing Operations Coordinator

2 weeks ago

Manama, Manama, Bahrain beBee Careers Full time

Savills Middle East is seeking a detail-oriented and proactive Marketing Executive to support their marketing operations. This role involves performing a range of administrative and clerical tasks, acting as a key liaison for retail tenants, and assisting in leasing activities with local brands.

Key Responsibilities
  • Client Relationship Management and Communication: Share tenant and third-party proposals and creatives across assigned tasks, provide recommendations on creative elements to support faster decision-making.
  • Aagency Management: Prepare briefs for agency-led campaigns and related tasks, follow up with the agency to monitor timelines and deliverables in line with RFP requirements, review Arabic copy for accuracy and quality.
  • Tenant Relationship Management: Promote available marketing channels to tenants, support tenants in securing approvals for internal events, assist in organizing the annual tenant meeting.
  • Third-Party Supplier Coordination: Oversee timelines and deliverables from external suppliers, conduct quality control checks to ensure production and printed materials meet standards.
  • Event & Activation Coordination: Manage competition logistics, including registration, permit validation, draws, and prize distribution, coordinate involvement of third parties and tenants in events.
  • Financial & Administrative Tasks: Prepare and issue RFAs and LPOs, collect and submit invoices to the Finance department.
  • Contracts and Agreements: Draft and prepare NDA, marketing, display, and event-hosting agreements, ensuring all required checklists and documents are attached.
  • Work Permits: Obtain client approvals for work permits including photography, marketing events, and general permits, approve permits via email and mobile app as needed.
  • Reporting: Collect input from all stakeholders within the Marketing department, compile and prepare comprehensive monthly marketing reports.
  • Storage and Inventory: Maintain organized onsite storage and proper record keeping, oversee storage of IPADs, stamps, legal contracts, and supplier agreements, ensure upkeep of the marketing store and promotional equipment.
  • App Management: Update marketing-related tenant content on the app, coordinate with the support team to resolve app-related queries and implement updates.

The ideal candidate will possess strong communication skills, organizational abilities, and a collaborative mindset. To succeed in this role, you should be exceptionally organized and methodical, with strong attention to detail, proactive and creative thinker with a problem-solving mindset, confident and outgoing, with excellent written and verbal communication skills, skilled at managing multiple priorities in a fast-paced environment, while maintaining accuracy and efficiency.

You should have a minimum of three years' experience in a similar role, proficiency in Microsoft Office Suite, particularly Excel and PowerPoint, with experience in producing reports and presentations, demonstrated flexibility and adaptability to manage diverse responsibilities and work extended hours when required, and fluency in both English and Arabic (spoken and written), with the ability to communicate effectively across both languages.

Seniority Level

This role is classified as Mid-Senior level.

Employment Type

This is a full-time position.

Job Function

The job function is Marketing and Sales.

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