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Receptionist/Admin assistant

3 weeks ago

Manama, Manama, Bahrain VGA Holdings Full time 9,000 - 12,000 per year

Location: Al Seef

Nationality Requirement: Bahraini National

Job Summary

The Bahraini Receptionist/Administrative Assistant will be the first point of contact for the company, providing exceptional customer service and professional administrative support to ensure efficient office operations. This role is crucial for maintaining a positive company image, managing communication flow, and providing essential local support in line with company goals and Bahraini culture.

Key Responsibilities

Reception and Communication:

  • Manage the main reception area, welcoming and directing all visitors (clients, guests, vendors) in a professional and courteous manner.
  • Answer, screen, and forward incoming phone calls, taking accurate messages and ensuring timely follow-up.
  • Manage incoming and outgoing mail, couriers, and deliveries, coordinating with local logistics services.
  • Maintain the common areas (reception, meeting rooms) to ensure they are tidy, presentable, and well-stocked.
  • Handle general inquiries, providing accurate information and acting as a local cultural representative of the company.

Administrative Support:

  • Provide high-level administrative support to the management team and/or specific departments as required.
  • Schedule and coordinate meetings, appointments, and conference calls, including preparing meeting rooms and necessary documentation.
  • Manage and maintain office supplies, stationery, and kitchen stock, placing timely orders and liaising with local vendors.
  • Organise and file documents, both physical and electronic, ensuring compliance with company and local record-keeping standards.
  • Assist with travel and accommodation arrangements for staff and visitors, including managing local transport bookings.
  • Process and track expense reports, invoices, and basic financial documentation for the office.

Local and Cultural Support (Bahrain-Specific):

  • Assist the HR department with local employee documentation, including gathering necessary personal data and coordinating with the Labour Market Regulatory Authority (LMRA) procedures as instructed.
  • Ensure all front-office communications and interactions respect local customs, traditions, and business etiquette.
  • Essential: Facilitate communications in both Arabic and English to effectively serve all stakeholders.

Qualifications

Required:

  • Nationality: Must be a Bahraini National.
  • Education: Minimum of a High School Diploma; a Diploma or Bachelor's degree in Business Administration, Office Management, or a related field is highly preferred.
  • Experience: Proven work experience (1-3 years minimum) as a Receptionist, Administrative Assistant, or in a similar front-office role.
  • Language: Excellent written and verbal communication skills in both Arabic (essential for local business and government communications) and English.
  • Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Preferred:

  • Familiarity with local business regulations and government processes in Bahrain.
  • Knowledge of office equipment, such as multi-line phone systems, photocopiers, and scanners.

Skills and Competencies

  • Exceptional Communication: Clear, professional, and confident communication style across multiple channels (phone, email, in-person).
  • Professional Appearance & Demeanor: Maintain a polished and welcoming appearance, reflecting the company's professional image.
  • Organisational Skills: High level of attention to detail and ability to multitask and manage a dynamic workload efficiently.
  • Proactivity: Ability to take initiative, anticipate needs, and solve problems independently.
  • Confidentiality: Demonstrated ability to handle sensitive information and personal data with the utmost discretion and integrity.

To apply, email: , or whatsapp message only:

Job Type: Full-time

Pay: From BD per month