Senior Accounts Payable Specialist

5 days ago

Manama, Manama, Bahrain Propel Consult Full time 15,000 - 30,000 per year

Role Description

The Senior Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices and payments, ensuring compliance with company policies through proper coding, verification, and reconciliation of accounts payable transactions.

KEY RESPONSIBILITIES, ACCOUNTABILITIES AND ACTIVITIES

  • Review all invoices for appropriate documentation and compliance with company processes.
  • Audit vendor invoices to ensure they are properly presented and that amounts invoiced align with purchase documentation.
  • Maintain thorough and accurate records and documentation in accordance with company policy and accepted accounting practices.
  • Correspond with vendors and respond to inquiries.
  • Reconcile vendor statements and resolve discrepancies.
  • Reconcile in Maximo Received not Invoiced (RNI) and Invoiced but not Received (INR).
  • Code and match invoices with purchase orders.
  • Liaise with internal and external stakeholders.
  • Prepare regular reporting, including Accounts Payable statistics.
  • Continuously improve Accounts Payable processes.
  • Maintain master vendor data in Maximo.
  • Prepare payment runs and provide relevant backup to allow the release of payments.
  • Liaise with other departments to ensure vendor invoices are processed for timely payment.
  • Provide information for internal, external, joint venture audits, and tax reporting.
  • Complete projects as assigned.

QUALIFICATION

  • Degree in Accounting, Finance, Business Administration, or a related field is preferred.
  • Relevant certifications such as Certified Accounts Payable Professional can be advantageous.
  • Previous experience in an accounts payable or similar finance role.
  • Significant experience in Sun6, Q&A, and Maximo, with strong MS Excel skills.
  • Experience working in a high-volume processing environment is beneficial.
  • Strong knowledge of accounting principles, SOAPs, SORPs, and accounting under JOA provisions.
  • Strong attention to detail with the ability to accurately process and review invoices and payments.
  • Excellent organizational skills and time management abilities.
  • Strong verbal and written communication skills, with the ability to interact professionally with vendors and internal stakeholders.
  • Proficiency in accounting software and Microsoft Office Suite, particularly Excel; familiarity with ERP systems such as MAXIMO.
  • Problem-solving skills with the ability to identify and resolve discrepancies in invoices and payments.
  • Commitment to providing excellent customer service to both internal and external stakeholders.
  • Ability to work effectively as part of a team and support colleagues.

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