Project Support Associate Open to Tier 1, 2 and 3 Applicants

Background

The Global Environment Facility (GEF) Global Biodiversity Framework Early Action Support (GBF EAS) Project assists developing, middle-income, and small island nations in advancing commitments under the Convention on Biological Diversity (CBD). This includes early action on the post-2020 Global Biodiversity Framework (GBF), updates to National Biodiversity Strategies and Action Plans (NBSAPs), and national reporting. By connecting policymakers, technical experts, and local actors, the project supports the effective implementation of the GBF and contributes to the achievement of the Sustainable Development Goals.

As a key component, the Umbrella Programme to Support NBSAP Update and Seventh National Reports provides technical and financial assistance to 139 countries—encompassing developing nations, small island developing states, and economies in transition. This GEF-funded, Party-led initiative enables countries to revise their NBSAPs in line with the GBF and prepare their Seventh National Reports for submission to the CBD. It is jointly supported by the United Nations Development Programme (UNDP), the United Nations Environment Programme (UNEP), the CBD Secretariat, and the GEF Secretariat.

Insights gathered from the first two years of GBF implementation have informed a comprehensive support package, tailored to national priorities. This package also integrates resources from complementary GEF initiatives: the GBF EAS project and the GEF-8 Biodiversity Finance Plans Umbrella Programme. A core aim is to promote collaboration across sectors, including government, civil society, Indigenous Peoples, local communities, academia, and the private sector, to ensure inclusive participation in biodiversity planning and reporting.

In this context, UNDP Bahrain is recruiting a Project Support Associate to contribute to the implementation of the Umbrella Programme. The Associate will coordinate activities aligned with national CBD commitments—particularly early GBF actions, NBSAP revision, and reporting.

In addition, to support the national government's priorities and build on the progress of the GBF EAS and the NBSAP/7NR Project, UNDP Bahrain also seeks an experienced Project Support Associate to lead the technical revision of the NBSAP, ensuring its alignment with the post-2020 GBF under the guidance of the Project Coordinator.

Duties and Responsibilities

Under the overall guidance of the Project Coordinator, the Project Support Associate will be responsible for providing back-office/ administrative support to the project including:

(I) facilitating procurement;

(II) financial and administrative tracking of activities and expenses;

(III) support with communication, facilitation and organization of outreach activities, press releases, project/UNDP/government briefing notes, translations, etc.;

(IV) liaising with UNDP country office, and GPMTSU (Global Project Management and Technical Support Unit) to facilitate financial reporting and compliance, and UNDP procurement compliance.

1.) Provide Project Management Support

• Provide support with all financial and administrative requirements of the project, especially those related to project funding and accounting,
• Assist in ensuring that project is executed in a timely and appropriate manner,
• Assist or support in facilitating, guiding the work of the national team; manage payment schedules,
• Assist in project related activities, including planning for meetings, local and national consultations, trips and other project related activities,
• Ensure all national and international travel is organized smoothly,
• Document and share records of meetings, decisions, actions, etc.
• Support with the Monitoring and Evaluation of the project at the national level, including workshop evaluations,
• Any other duties assigned by the Programme Analyst/ Project Coordinator, that have direct relevance to the project.

2.) Provide Financial Oversight Suppor

• Support the Management of the project budget and follow up on procurement and accounting procedures and activities, together with the UNDP Country Office and the GPMTSU,
• Ensure financial resources are disbursed on time to implementing partners,
• Maintain records of expenditures and collaborate in financial reporting.

3.) Ensures Effective Administrative and Logistical Support to Ensure successful project delivery

• Develop calculations for the development of the annual workplan/budget,
• Handle all required procurement processes, requisitions and purchase orders, ensuring compliance with UNDP rules and regulations,
• Maintain an inventory of assets/equipment and support with the handover of equipment upon project closure,
• Ensure the Quantum approval system is set up at the Country Office for the project,
• Handle all logistical matters to organise the inception workshop, consultation workshops and any meetings as required,
• Regularly update the procurement plan and contacts list,
• Handle of travel arrangements for national travel/missions and participants to national-level workshops,
• Handle all travel procedures for participants to global and regional workshops and other international meetings, ensuring all necessary visa, security clearances and plane tickets are obtained timely, and confirmations/ changes of travel arrangements are communicated to the GPMTSU immediately.

4.) Support knowledge building, knowledge sharing and capacity building relevant to the assigned project

• Provide support in the dissemination and sharing of relevant data and lessons learned within the CO and regionally. Keep pulse on emerging best practices nationally, regionally, and internationally that relate to the work of the assigned project,

• Make sound contributions to knowledge networks and communities of practice. Support compiling and systematizing project knowledge, products and tools as well as their wide distribution to partners.

• The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Competencies:

Core

Achieve Results:

LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:

LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:

LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:

LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination:

LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:

LEVEL 1: Demonstrates compassion/ understanding towards others, forms positive relationships

Enable Diversity and Inclusion:

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies:

Thematic Area

Name

Definition

Business Management

Communication

Communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.

Ability to manage communications internally and externally, through media, social media and other appropriate channels.

Administration & Operations

Events Management (including retreats, trainings, and meetings)

Ability to manage events, including venue. identification, accommodation,logistics, catering, transportation, and cash disbursements, etc.

Administration & Operations

Travel Policy and Procedures

Knowledge of travel policy and procedures; ability to interpret travel policy, the Staff Rules, administrative circulars and financial regulations and rules on travel- related matters.

Partnership

Private sector resource mobilization

Ability to identify, develop and manage artnerships that leverage private sector technical expertise and resources.

General (across the functions)

Project Management

Ability to plan, organize, and control resources, procedures and protocols to achieve specific goals.

Finance

Financial Planning and Budgeting

Ability to create and manage processes to achieve UNDP's long and short-term financial goals, including through planning, budgeting, forecasting, analysing and reporting.

Procurement

Procurement Management

The ability to acquire goods, services or works from an outside external source.

Required Skills and Experience

Education:

• Secondary Education is required, or
• University Degree in Business Administration, Public Administration, or equivalent field will be given due consideration, but it is not a requirement.

Experience:

• A minimum of 6 years (with high school diploma) or 3 years (with bachelor's degree) of progressively responsible administrative or project experience in project management, finance, administration, accounting, budgeting or related field is required.

Required skills:

• Experience in dealing with national experts and international institutions,
• Sound understanding of key software packages (MS Office).

Desired skills in addition to the competencies covered in the Competencies section:

• Experience in dealing with national experts and international institutions,
• Sound understanding of key software packages (MS Office),
• Experience with UNDP/UN policies, procedures and practices, particularly in relation to project development and implementation, is highly desirable,
• Specialized certification in administration, accounting, finance or related field would be an advantage,
• Experience in project logistics management is an asset,
• Experience in project procurement management is an asset.

Required Language(s):

• Fluency in English and Arabic is required.

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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