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Event Executive
1 month ago
Event Planning & Coordination - Plan, coordinate, and execute a wide range of events including private functions, corporate gatherings, golf tournaments, banquets, weddings, henna parties, graduation celebrations, birthday parties member-exclusive events, and large-scale international events such as the DP World Tour. - Coordinate with external stakeholders including cruise operators, tour operators, and vendors for ad hoc or themed events held on-site. - Develop detailed event proposals, timelines, and logistics plans that align with client requirements and the club's service standards. - Ensure international coordination and protocol are adhered to for high-profile or global events. Client & Member Engagement - Act as the main point of contact for clients from initial inquiry through post-event follow-up. - Build strong relationships with members, guests, and corporate clients to understand their expectations and ensure satisfaction. Vendor & Stakeholder Management - Liaise with internal departments (F&B, Business Development, Marketing) and external vendors to ensure smooth event execution. - Negotiate contracts and manage service level agreements with third-party providers. Financial Oversight -Prepare and manage event budgets, ensuring cost control and profitability. -Track expenses and generate post-event financial and performance reports. On-site Event Management -Lead event setup, execution, and breakdown; ensure all activities run smoothly and according to plan. -Resolve issues promptly and professionally during events to maintain guest satisfaction. Team Collaboration & Leadership - Work closely with restaurant and banqueting teams to ensure service delivery meets premium standards. - Provide support to team members or temporary event staff when required. Marketing - Collaborate with the marketing team to promote events, drive bookings, and enhance visibility through digital and traditional channels. - Contribute to seasonal and themed event concepts aligned with the club's branding. Compliance & Safety -Ensure all events comply with health, safety, and local regulatory requirements. -Maintain awareness of risk management and emergency procedures during events.
- Bachelor's degree in Hospitality Management, Event Management, Business Administration, or a related field. - Minimum of 7 – 10 years of experience in event planning, banqueting, or -n hospitality operations, preferably within a luxury environment. - Professional certifications in Event Planning, Hospitality, or Project Management (e.g., CMP, PMP) are a plus. - Strong leadership, organizational, and client relationship management skills. - Proficiency in event management software, CRM tools, and Microsoft Office Suite. Skills: - Ability to manage large-scale, high-profile events with attention to detail and service excellence. - Strong leadership and team management skills. - Excellent communication and interpersonal skills. - Customer-centric mindset and service excellence
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