Coordinator of president office

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Executive Assistant to the President · The Gulf University, Kingdom Of Bahrain is seeking a skilled administrator to provide high-level support to our management team. · Main Responsibilities: · Provide administrative support to senior staff members. · Maintain accurate records a ...

We are seeking a highly organized and detail-oriented administrative professional to provide personalized support to our management team and the university.

The ideal candidate will possess excellent communication skills, both written and verbal, and be proficient in Microsoft Office and other computer applications.

Responsibilities include:

• Preparing and managing correspondence, reports, and documents
• Organizing and coordinating meetings, conferences, and travel arrangements
• Taking, typing, and distributing minutes of meetings
• Implementing and maintaining office systems
• Maintaining schedules and calendars
• Arranging and confirming appointments
• Organizing internal and external events
• Handling incoming mail and other material
• Setting up and maintaining filing systems
• Communicating verbally and in writing to answer inquiries and provide information
• Liaising with internal and external contacts
• Coordinating the flow of information both internally and externally
• Operating office equipment
• Managing office space

Requirements:

• Bachelor's degree or diploma in a related field
• At least 2 years of experience in a secretary role
• Excellent English and Arabic language skills
• Proficiency in computers and ability to learn new software applications
• Knowledge of Microsoft Office and telephone protocol
• Professional verbal and written communication skills
• Ability to type 60 wpm
• Knowledge of planning and scheduling techniques
• Ability to communicate effectively, both orally and in writing
• Attention to detail, excellent organizational skills, and discretion with confidential information
• Knowledge of administrative and clerical procedures
• Knowledge of business principles
• Proven experience of producing correspondence and documents
• Proven experience in information and communication management