Assistant Manager Lease Administration
6 days ago
- Process lease signing in accordance with organizational objectives.
- Monitor audit and compliance requirements, ensuring continuous adherence.
- Manage daily activities within your geographical area to support real estate operations in existing and new portfolios.
- Oversee the retail store lease portfolio and supervise direct reports where applicable.
- Mitigate business risks by reviewing contract conditions and supporting the real estate team in negotiating favorable clauses with landlords.
- Maintain detailed knowledge of local governmental procedures to ensure compliance with authorities.
- Review and sign all new store and renewal contracts, along with lease actions.
- Assist in lease preparation, ensuring alignment with Americana policies and key lease conditions.
- Support legal case tracking and management.
- Maintain accurate audit trails and document decisions related to each deal.
- Manage payment procedures to prevent breaches.
- Monitor and report on lease signing forecasts monthly.
- Proactively track critical dates (renewals, kickouts, terminations, expirations) for existing stores and update management regularly.
- Address upcoming critical dates with management promptly and follow through on decisions.
- Draft or review lease amendments and termination agreements.
- Develop and implement procedures to maintain lease database integrity.
- Generate reports from the lease database system.
- Coordinate with landlords to ensure timely receipt of executed lease agreements and documentation.
- Collaborate on high-profile projects requiring special attention.
- Manage, train, and develop team members within your market.
- Support Americana's Restaurant Division initiatives and change management efforts.
- Recommend policies and procedures for continual service improvement.
- Ensure standards are met and maintained across operations.
- Execute special projects as assigned by the line manager.
- Perform other duties or projects as assigned.
Education:
- University Degree.
- Legal knowledge is preferred.
- Proficiency in Word, Excel, Access, and PowerPoint.
- Fluency in English and Arabic, including understanding legal terminology.
Experience:
- 5-7 years of experience in commercial real estate.
- Knowledge of legal lease language and local real estate regulations.
Knowledge and Skills:
- Strong compliance and quality checking skills.
- Ability to plan, organize, and adapt to meet objectives.
- Experience in business process re-engineering and real estate system implementation.
- Excellent analytical skills.
- Exceptional communication and negotiation abilities.
- Strong organizational and time management skills.
- Leadership capabilities and client relationship management skills.
- Ability to interpret complex lease language and solve problems collaboratively.
Based in Riyadh.
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