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Contract Manager
1 month ago
- Review and interpret RFPs (Request for Proposals), RFQs (Request for Quotations), and other tender documents to ensure compliance with client-specified terms and conditions.
- Review NDA's, Insurances, Bonds, Guarantees, Warranties, etc and any other documentation as may be required.
- Examine contract terms to ensure alignment with company policies, identifying potential risks or areas of concern.
- Prepare and manage project cost plans, budgets, and estimates.
- Coordinate with architects, engineers, and planners to ensure commercial alignment across all stages of design and delivery.
- Oversee tendering processes, including preparation of BOQs, pre-tender estimates, and tender evaluations.
- Conduct value engineering and cost-benefit analysis.
- Provide accurate cost advice to design and engineering teams throughout the project lifecycle.
- Manage cost reporting, valuations, and final accounts.
- Advise project teams on contractual rights, obligations, and risk mitigation strategies.
- Manage change control procedures, including variations, extensions of time (EOT), and claims.
- Thoroughly analyze variations / claims, including generating substantiation documentation. This includes discussion with the concerned team including review of contract documents, specifications, drawings, progress reports, and other relevant project documentation.
- Prepare comprehensive and well-supported claim documentation defending our claim / additional fee and time.
- Develop and prepare counterclaims, identifying and quantifying any damages or losses suffered due to breach of contract or negligence.
- Represent in negotiations with Employer / Subs / Contractors to resolve claims amicably and efficiently.
- Monitor contract performance and support dispute resolution if required. Explore alternative dispute resolution (ADR) methods such as mediation or arbitration where appropriate.
- Work closely with legal counsel(if required), as needed, to obtain advice on complex claims issues and to represent the employer in legal proceedings.
- Identify potential risks related to the project scope, costs, timelines, and contractual terms.
- Ensure all contracts comply with legal, regulatory, and organizational requirements.
- Ensure that any deviations from standard contract terms are properly documented and justified.
- Collaborate with project teams to identify risks and ensure these are adequately addressed in the contract terms.
- Develop strategies to mitigate risks during the contract drafting phase.
- Act as a liaison between the project team, legal department, and other relevant stakeholders to ensure the accuracy of contract details in the proposal.
- Identify scope creep and issue appropriate notices in accordance with contractual provisions in coordination with the project team.
- Issue additional fee or claim letters in coordination with the project team and ensure appropriate follow-up to ensure the company is adequately compensated.
Documentation and Record Keeping:
- Maintain accurate and organized records of all contract documents, including correspondence, negotiation notes, and finalized agreements.
- Ensure contracts are stored in an accessible manner for easy retrieval and reference during project execution.
- Meticulously maintain all records related to claims, including claim correspondence, analysis reports, legal opinions, and settlement agreements.
- Stay abreast of current industry best practices, legal developments, and relevant case law related to construction claims.
Qualifications:
- Bachelor's degree in engineering (Civil, Construction Management, or related field) or a Law degree with a focus on construction law.
- Minimum of 15-18 years of experience in construction claims management, preferably within a consultancy or contracting environment.
- Strong understanding of construction contracts (e.g., FIDIC, JCT, MOW etc.) and their legal interpretation.
- Proven ability to analyze complex construction claims and develop effective strategies for resolution.
- Excellent written and verbal communication skills, with the ability to articulate complex technical and legal issues clearly and concisely.
- Strong negotiation and interpersonal skills.
- Proficient in Microsoft Office Suite.
- Experience with claims management software is a plus.
Skills:
- Contract interpretation and administration
- Claims analysis and preparation
- Dispute resolution and negotiation
- Legal research and analysis (if applicable)
- Technical writing and communication
- Project management principles
- Problem-solving and analytical skills
- Attention to detail and organization
