Receptionist

4 weeks ago

Manama, Manama, Bahrain The Family Office Company BSC Full time
Job Summary The Receptionist is the first point of contact for visitors, clients, and employees, providing a welcoming and professional environment. This role requires strong multitasking skills to manage phone lines, direct calls, and offer administrative support. Key Responsibilities: Front Desk Management: Greet visitors, manage multi-line phone system. Maintain a tidy reception area, and track courier packages. Ensure punctuality, professionalism, and consistency in attendance. Administrative Support: Coordinate meetings and office events, manage office supplies. Maintain office records (including asset tagging), and handle vendor invoices. Assist with visa applications and renewals of commercial registrations. Office Coordination: Liaise with vendors, manage temporary parking for guests. Assist with employee onboarding, coordinate annual fire drills and first aid training. Petty Cash Management: Oversee daily petty cash, ensure accurate recordkeeping. Submit regular reports to finance. Parking Management: Allocate parking spaces, maintain records, and resolve parking-related issues. Additional Tasks: Assist with travel arrangements, address employee/visitor queries. Support HR and other departments with administrative tasks. Perform other duties as needed. Qualifications: Relevant administrative experience with a strong track record, preferably supported by a qualification or equivalent training. Strong communication, multitasking, time management, and problem-solving skills. Fluent in English & Arabic with knowledge of office administration and local regulations. Trustworthy, professional, and able to maintain confidentiality.
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