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Personal Assistant

1 month ago

Manama, Bahrain IT Global Services LLC Full time

Job Description: Executive Assistant to CEO (Automobile Industry)

Position Summary:
The Executive Assistant to the CEO provides strategic administrative support to ensure seamless operations of the executive office. This role requires a proactive individual with excellent organizational skills and an understanding of the automobile industry’s dynamics.

Key Responsibilities:
1. Calendar Management:

- Organize and manage the CEO’s daily schedule, appointments, and meetings.
- Coordinate travel itineraries, accommodations, and logistics.

2. Communication Coordination:

- Act as a liaison between the CEO and internal/external stakeholders.
- Draft and manage correspondence, presentations, and reports.

3. Project Assistance:

- Support the CEO in tracking key projects and deliverables within the automobile sector.
- Conduct industry-related research and provide insights to assist decision-making.

4. Meeting Preparation:

- Prepare agendas, minutes, and follow-up actions for executive meetings.
- Ensure materials are ready for client or board presentations.

5. Office Management:

- Handle confidential matters with professionalism and discretion.
- Maintain records, files, and databases relevant to the CEO’s role.

6. Crisis Management:

- Proactively address challenges, identifying solutions to ensure smooth operations.

Qualifications:

- Bachelor’s degree in Business Administration, Management, or a related field.
- Proven experience as an Executive Assistant, preferably in the automobile or manufacturing industry.
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency in MS Office and familiarity with CRM or ERP systems.
- Ability to handle pressure and multitask effectively.

Preferred Skills:

- Knowledge of automotive trends and industry terminology.
- Multilingual capabilities
- Familiarity with logistics and supply chain dynamics in the automobile sector.

Reporting To: CEO

Location: Bahrain