People and Culture Champion

2 weeks ago

Manama, Manama, Bahrain beBee Careers Full time

Your Role as Talent & Culture Coordinator:

Provide sincere, warm, and enthusiastic service to ensure employee satisfaction and make a positive first impression of the Talent & Culture Department.

Support the Talent & Culture / Learning & Development team while maintaining strict confidentiality of all information.

Thoroughly understand Talent & Culture and Learning & Development policies and procedures, providing up-to-date information and prompt responses to employee and candidate inquiries.

Get to know employees personally and commit to service excellence.

Think entrepreneurially and proactively beyond boundaries.

Prioritize tasks effectively and manage employee expectations in a busy work environment.

Possess advanced knowledge of Microsoft Office systems.

Key Deliverables and Responsibilities
  • Assist in organizing employee events, including parties, sports teams, and lifestyle classes.
  • Organize requirements for learning & development activities, including refreshments and copying manuals.
  • Update communication boards regularly and assist with the implementation and communication of hotel policies and procedures.
  • Prepare name badges and ID cards, including replacements.
  • Maintain a database of HR purchase requisitions and payables.
  • Oversee applications submitted via Smart Recruiter and other sources, screen CVs, and forward to the Talent & Culture Manager for review.
  • Keep the Talent & Culture Office and Training Room tidy.
  • Order stationery as required.
  • Assist the Training Manager in preparing training rooms.
  • Track completed performance appraisals and remind Department Heads of deadlines.
  • Absorb environmentally friendly practices in energy and paper use.
Administration
  • Provide administrative support to the Talent & Culture Manager and Learning & Development.
  • Maintain databases related to annual vacations, flight bookings, utility payments, furniture allowances, and internal applications.
  • Respond to applications and maintain the Smart Recruiter database for potential candidates.
  • Conduct reference checks using standard forms.
  • Update candidates on their application status.
  • Prepare and send contracts and related paperwork to candidates.
  • Follow up on job offers, ensuring clear communication of acceptance or decline.
  • Coordinate visa paperwork and send to the visa clerk.
  • Book and confirm flights for new arrivals.
  • Prepare arrival listings and communicate with housing providers.
  • Coordinate payments with finance for recruitment agencies.
  • Create and maintain employee files diligently.
  • Generate monthly Talent & Culture and Recruitment reports.
  • Monitor and update staffing guides daily, tracking staff arrivals and start dates.
  • Prepare employee letters and training certificates as needed.

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