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Executive Assistant to the President

1 week ago

Manama, Manama, Bahrain Gulf University, Kingdom Of Bahrain Full time

Gulf University, Kingdom Of Bahrain is a reputable institution seeking an experienced University Administrator to join its team. The ideal candidate will provide exceptional administrative support to our management and staff.

Key Responsibilities:
  • Provide administrative assistance to senior executives and staff.
  • Manage correspondence, reports, and documents efficiently.
  • Coordinate meetings, conferences, and travel arrangements with precision.
  • Implement and maintain office systems for optimal productivity.
  • Maintain accurate schedules and calendars.
  • Arrange and confirm appointments in a timely manner.
  • Organize internal and external events seamlessly.
  • Handle incoming mail and other materials with discretion.
  • Establish and maintain filing systems for easy access.
  • Communicate effectively verbally and in writing to address inquiries and provide information.
  • Liaise with internal and external contacts with professionalism.
  • Ensure the smooth flow of information within the organization and externally.

The selected candidate should possess a Bachelor's Degree or Diploma, with at least 2 years of experience in various secretary roles. Proficiency in English and Arabic languages is essential, along with computer literacy and knowledge of Microsoft Office and telephone protocol. Key skills include professional verbal and written communication, typing speed of 60 wpm, planning and scheduling techniques, attention to detail, excellent organizational skills, and discretion with confidential information. Experience in producing correspondence and managing information and communication is highly desirable.