Executive Assistant to the University President

6 days ago

Manama, Manama, Bahrain Gulf University, Kingdom Of Bahrain Full time

Job Summary:

The Gulf University, Kingdom Of Bahrain seeks a highly skilled and organized Executive Assistant to provide exceptional administrative support to the university's president. This role requires excellent communication skills, both written and verbal, with the ability to handle confidential information discreetly.

Key Responsibilities:

  • Manage correspondence, reports, and documents by preparing and distributing them as needed.
  • Organize and coordinate meetings, conferences, and travel arrangements for the president and other high-ranking officials.
  • Take minutes of meetings and maintain accurate records.
  • Implement and maintain office systems, ensuring seamless communication between departments.
  • Maintain schedules and calendars, coordinating appointments and events.
  • Arrange internal and external events, including seminars, workshops, and meetings.
  • Handle incoming mail and other materials, ensuring timely response and follow-up.
  • Maintain databases, filing systems, and ensure data accuracy.

Requirements:

  • Bachelor's Degree or Diploma in a relevant field.
  • At least 2 years of experience in various secretary roles, preferably in an academic setting.
  • Excellent English and Arabic language skills, with proficiency in computer applications.

Essential Skills and Abilities:

  • Knowledge of Microsoft Office and telephone protocol.
  • Computer literacy with the ability to learn new software applications.
  • Professional verbal and written communication skills, with the ability to type 60 wpm.
  • Knowledge of planning and scheduling techniques.
  • Ability to communicate effectively, both orally and in writing.
  • Attention to detail, excellent organizational skills, and discretion with confidential information.
  • Knowledge of business principles.
  • Proven experience of producing correspondence and documents.
  • Proven experience in information and communication management.
  • Attention to detail.
  • Confidentiality.
  • Planning and organizing.
  • Time management.
  • Interpersonal skills.
  • Customer-service orientation.
  • Initiative.
  • Reliability.
  • Stress tolerance.

Job Type: Full-time

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