University Support Coordinator
7 days ago
This position requires an exceptional level of organization, initiative, and adaptability, as the Executive Assistant to the President must balance administrative duties with more strategic responsibilities, often under tight deadlines.
Main Responsibilities- Administrative Operations: Oversee the president's daily operations, ensuring seamless execution of tasks and activities.
- Documentation and Reporting: Prepare and organize documents, presentations, and reports for the president, maintaining accuracy and attention to detail.
- CORRESPONDENCE: Handle correspondence and prioritize messages for the president, demonstrating a professional and composed demeanor.
- Develop and maintain relationships with internal and external stakeholders, fostering effective communication and ensuring clear understanding of key initiatives.
- Draft communications, speeches, and other materials on behalf of the president, leveraging strong writing skills and creative vision.
- Maintain accurate records of meeting minutes, actions, and outcomes, ensuring seamless coordination and follow-up.
- Plan and execute university events, such as alumni gatherings, donor meetings, faculty/staff appreciation events, and public lectures involving the president, ensuring their involvement aligns with their schedule.
- Coordinate travel arrangements and accommodations for the president and other senior leadership, optimizing resource utilization and minimizing disruptions.
This role requires a unique combination of technical skills, strategic thinking, and interpersonal abilities, enabling the successful candidate to excel in a fast-paced environment and deliver exceptional results.
Essential Skills- Strong organizational and time management skills, with ability to prioritize tasks and manage multiple projects simultaneously.
- Excellent written and verbal communication skills, with ability to draft compelling content and present ideas effectively.
- Capacity to maintain confidentiality and handle sensitive information with discretion.
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