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Financial Management Specialist

3 weeks ago

Manama, Manama, Bahrain beBee Careers Full time

Job Description:

Main Duties/Responsibilities

  • Ensure all purchases/services are accounted and systematically documented, and all payments are settled according to Hotel Policies & Procedures.
  • Revenue control and revenue reporting.
  • Customer Relations with Financial Controller regarding reporting of current status of payables ledger, Purchasing Officer to resolve problems pertaining to purchases and purchase orders, Storekeeper and Receiver to resolve any problems concerning returned items, Credit Notes, etc.
  • Possess ability to deal effectively with all levels of management within the hotel and to accomplish objectives through personal relationships in areas where little formal authority exists.
  • Night Auditor concerning revenue related matters and general information on the entire Hotel's operation.
  • Guest Service Agents concerning room revenue and statistical data related matters.
  • General Accountant/Financial Controller for instructions and general guidance.
  • Rights Division Manager/Financial Controller/Outlet Operations Manager/Sales Manager for advance information.
  • Food & Beverage Controller for POS related matters.

Professional Techniques:

  1. Receiving report received for the day.
  2. Cross check invoices against Purchase Orders.
  3. Check authorized signatories in the invoices.
  4. Check total amount of Receiving report against the total amount of invoices received.
  5. Post each invoice to its respective supplier accounts.
  6. Post as per batch, e.g. food items to Food Inventory Account etc.
  7. Take printout after every posting for future reference.
  8. Prepare cheques for payment.
  9. Prepare payment for foreign suppliers/travel agency commission.
  10. Ensure that all payments are posted and allocated on a timely basis.
  11. Audit all revenue transactions of the hotel, and record them according to ACCOR's policy and procedures.
  12. Compare income data and post General Cashier's report consistently, and update the General Ledger.
  13. Audit all revenue transactions for accuracy, and ensure PMS Trial Balance tallies.
  14. Produce management reports as required on timely basis.
  15. Review the Night Auditor's logbook, and bring matters of importance to the General Accountant attention immediately.

Commercial/Sales:

  • Have adequate control over sale of special function tickets.
  • Management and Administration
  • Prepare supplier's age analysis at the closing of the month.
  • Ensure that all TA commissions are paid as per policy.
  • Attend monthly meetings and provide and suggest policy and procedure improvements.
  • Ensure that confidential records and other confidential information is properly safeguarded and is not removed from the office.

Qualifications:

  • University graduate or equivalent diploma in Finance/Accounting.
  • At least One or Two Years of Experience in Hotel Industry.
  • Additional Information Minimum 2 years experience in a similar position. Sun & Opera system experience.
  • Ensures that the workplace remains clean and tidy and that the safety of consumable goods is by always respecting HACCP regulations.
  • Respect the instructions and safety guidelines for the equipment used.
  • Respect the hotel's commitment to the 'Environment Charter' (saving energy, recycling, sorting waste, etc).
  • Ensures that health, hygiene, and safety regulations are complied with and applied in the departments in compliance with HACCP standards and procedures.