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Executive Assistant to the President

3 weeks ago

Manama, Manama, Bahrain beBee Careers Full time
Job Description:

The role of an Executive Assistant to the President is a critical position in any institution, responsible for providing exceptional support to the leadership and ensuring the smooth operation of the president's office.

Key Responsibilities:
  • Schedule Management: The Executive Assistant efficiently manages the president's schedule, scheduling meetings, appointments, and events, as well as preparing and organizing documents, presentations, and reports.
  • Stakeholder Engagement: This position requires serving as a liaison between the president's office and internal/external stakeholders, developing and maintaining relationships that support the president's goals and priorities.
  • Event Planning: The Executive Assistant coordinates and prepares materials for board meetings, faculty meetings, and other strategic events, taking and distributing meeting minutes, and ensuring follow-up on action items.
  • Initiative Oversight: This role involves overseeing special projects and initiatives at the request of the president, including strategic planning, events, and key university activities, tracking progress and reporting back on outcomes.
  • Resource Coordination: The Executive Assistant plans and executes university events, such as alumni gatherings, donor meetings, faculty/staff appreciation events, and public lectures, ensuring the president's involvement aligns with their schedule.
  • Fiscal Responsibility: This position assists with managing resources for the president's office, ensuring efficient allocation and tracking expenditures.