Executive Secretary

1 week ago

Manama, Manama, Bahrain Almoayyed Contracting Group Full time 8,000 - 12,000 per year
  • Manage complex calendars, scheduling meetings with stakeholders while ensuring optimal time management for executives.
  • Prepare detailed agendas and minutes for meetings, capturing essential discussions and action items for follow-up.
  • Act as the primary point of contact between executives and internal/external parties, maintaining professionalism in all communications.
  • Conduct thorough research and compile data for presentations and reports, ensuring information is accurate and relevant.
  • Coordinate travel arrangements, including itineraries and accommodations, while adhering to budgetary constraints.
  • Handle sensitive information with confidentiality, demonstrating discretion in all aspects of the role.
  • Create and maintain organized filing systems, both digital and physical, to enhance workflow efficiency.
  • Implement office policies and procedures, contributing to the continuous improvement of administrative processes.
  • Support budget preparation and expense tracking, collaborating with finance teams to ensure fiscal responsibility.
Desired Candidate Profile
  • Fluency in English and proficiency in a second language, enhancing communication with diverse stakeholders.
  • Strong proficiency in Microsoft Office Suite and project management software, ensuring technical competence.
  • Exceptional organizational skills, with the ability to manage multiple priorities effectively under pressure.
  • Outstanding interpersonal skills, fostering positive relationships with team members and clients alike.
  • Detail-oriented with a proactive approach to problem-solving, enhancing overall operational efficiency.
  • Ability to maintain composure in high-stress situations, demonstrating resilience and adaptability.

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