Procurement Specialist

Job Objective:

Procure items for assigned categories and ensure their delivery to the agreed locations. Conduct the process for disposal of assigned assets.

Roles & Responsibilities:

• Receive inputs from business on orders to be placed, ensure that all purchase orders and contracts are duly constructed and processed and ensure timely approvals for the same.
• Monitor purchase requests from business and actioned in accordance the policies and procedures of the department on timely manner.
• Provide technical advice to all users to ensure the most competitive deals from a technical and commercial perspective are achieved. Ensure best Procurement/Purchasing practices are available to support BNET's business effectively and efficiently.
• Receive requests for information on demand requirements from suppliers and respond to them within requisite timelines.
• Receive RFQ, RFP & RFI for evaluation of suppliers. Receive documents on technical evaluation conducted by end user departments and assist in conducting commercial evaluation of RFQs/RFPs received. Prepare a report with ranking of shortlisted suppliers for negotiation.
• Conduct market intel, demand management, cost/TCO analysis.
• Negotiate commercials and contract terms and conditions with potential suppliers. Provide recommendations for supplier selection.
• Engage with the Legal team on all legal issues affecting contracts, purchasing & supply, and ensure that formal contracts and purchasing documents are in line with the professional and legal requirements to always protect the company's legal and contractual rights. Provide the required level of confidentiality to maintain a quality image of BNET both externally and internally.
• Contract lifecycle management, including obligations tracking, renewals before expiry, contract leakage control.
• Identify potential problems within contracts & purchasing activities via effective management of suppliers and recommend and execute solutions for the potential problems.
• Ensure that end user department and supplier relationships are efficiently and effectively managed to enhance user satisfaction and ensure continuity of provision of quality products in a timely and cost-effective manner.
• Ensure vendor registration requests are processed and vendors are onboarded in accordance with the department policy and procedures.
• Assist in the Supplier pre-qualification process, receive information from top suppliers in the market for each category and ensure that the most qualified/reliable suppliers in terms of financial stability, market reputation, experience and performance are selected and recommended.
• Act as a caption to address all vendor relation matters (onboarding, tendering, prequalification, performance reporting and transacting with BNET).
• Issue tenders for auctioning scrapped items from stores.
• Ensure movement and release of assets for disposal.
• Implement procedures and controls at each Procurement process, such that all relevant procedural / legislative requirements are fulfilled while delivering a quality, cost effective service to internal and external customers.
• Ensure continuous improvement of policies, processes, systems / structural programs, and procedures covering all functional activities.
• Provide relevant information to address employee queries related to Procurement.
• Ensure adherence to conflict-of-interest declarations, gifts/hospitality rules, data confidentiality.
• Operate BNET's ERP/e-sourcing solutions, along with reporting tools (e.g., Excel, PowerBI).
• Asset in data collection and reporting for departments operational KPIs.
• Monitor and maintain procurement commercial contracts repository (archiving, maintaining, reporting).

Qualifications & Experience:

Bachelor's degree in business administration, supply chain, engineering, finance, or a related field, equivalent experience considered.

CIPS Level 2 or above preferred (or equivalent professional certification).

0 to +5 years' relevant procurement experience. Tender Board exposure, telecommunications or a similar industry is preferred, not essential.