Secretary & Admin Assistant

Not just a job, but a career

Yokogawa, award winner for 'Best Asset Monitoring Technology' and 'Best Digital Twin Technology' at the HP Awards, is a leading provider of industrial automation, test and measurement, information systems and industrial services in several industries. 

Our aim is to shape a better future for our planet through supporting the energy transition, (bio)technology, artificial intelligence, industrial cybersecurity, etc. We are committed to the United Nations sustainable development goals by utilizing our ability to measure and connect.

About the Team
Our 18,000 employees work in over 60 countries with one corporate mission, to "co-innovate tomorrow". We are looking for dynamic colleagues who share our passion for technology and care for our planet. In return, we offer you great career opportunities to grow yourself in a truly global culture where respect, value creation, collaboration, integrity, and gratitude are highly valued and exhibited in everything we do.

Job Responsibility:

1-Manage and maintain sales executives' schedules, appointments, and travel arrangements to optimize their time.

2-Assist the front sales in the preparation of proposal letters and documents, and submit sales proposal accurately and timely as per customers deadlines.

3-Coordinate and execute the logistics of sales meetings and events, including venue selection, catering, and material preparation, to ensure smooth operations and a professional atmosphere.

4-Manage incoming and outgoing correspondence (emails, letters, phone calls) and Relay messages and information accurately and promptly.

5-Act as a point of contact between management, staff, and external parties including other departments from back office/Reginal Head Quarter, such as finance, admin, logistic and product development, to ensure alignment and address any issues promptly

6-Manage inventory of sales materials and promotional items, ensuring they are up to date and readily available for sales presentations and client meetings.

7-Oversee the organization and archiving of sales contracts and agreements, ensuring they are accurately recorded, filed, and easily retrievable for future reference or compliance purposes.

8-Process new applications for cash advance, invoice approval and payment requests, new vendor registration request and other admin related requests.

9-Arrange hotel/flight reservations and complete travel requisitions for the local sales team.

10-Ensure the office environment is clean, organized, and professional.

Job Qualifications & Experience:

1-Pharmaceutical engineering Master (graduated from university in 2021) along with mathematics baccalaureate.

2-Almost 2 years in pharmaceutical industry, in charge of quality control of production, reporting, root casuse investigation, documentation handling, along with operating packaging process in two different manufacturing plants.

3-Accomplished internship at Fuel & LPG Algerian Utility NAFTAL (100% SONATRACH Group), where she was familiarized with Jet fuel analysis & quality control process.

4-Accomplished internship at MEDICAL SURGICAL INDUSTRIES, with practicing the Physico - chemical analysis of the products in the plant.

5-Accomplished internship at BEKER Laboratories, with practical simulation and study using chromatographs to reduce the impurity level and degradation of the subject medicine. 

Job Skills & Competencies:

1-Engineering background

2-MS OFFICE tools (Word, Excel & Power Point)

3-Analytical thinking & problem resolving

4-Strong communication and interpersonal skills.

5-Team player with a proactive attitude

6-Organization & Due diligence

Yokogawa is an Equal Opportunity Employer. Yokogawa wants a diverse, equitable and inclusive culture.  We will actively recruit, develop, and promote people from a variety of backgrounds who differ in terms of experience, knowledge, thinking styles, perspective, cultural background, and socioeconomic status.  We will not discriminate based on race, skin color, age, sex, gender identity and expression, sexual orientation, religion, belief, political opinion, nationality, ethnicity, place of origin, disability, family relations or any other circumstances.  Yokogawa values differences and enables everyone to belong, contribute, succeed, and demonstrate their full potential.

Are you being referred to one of our roles? If so, ask your connection at Yokogawa
about our Employee Referral process