hr & admin (bahraini - female)

3 days ago

Manama, Manama, Bahrain VGA Holdings Full time

The HR & Admin Officer/Manager is responsible for managing end-to-end human resources functions and ensuring smooth administrative operations within the academy. The role supports the institution's academic mission by ensuring effective recruitment, staff welfare, compliance, operational efficiency, and a positive working environment.

KEY RESPONSIBILITIES

Human Resources ManagementRecruitment & Staffing

  • Identify staffing needs in coordination with academic and non-academic departments.
  • Prepare job descriptions, post job ads, screen resumes, conduct interviews, and onboard new employees.
  • Ensure timely hiring of teachers, trainers, administrative staff, and support staff.
  • Coordinate with accounts for salary processing, attendance inputs, increments, and deductions.
  • Manage reimbursements, leaves, overtime, and benefits administration.

Onboarding & Orientation

  • Conduct induction programs for new hires.
  • Prepare joining formalities, documentation, ID cards, and employee files.

Performance Management

  • Support planning and implementation of KPIs and annual performance appraisals.
  • Track attendance, punctuality, performance issues, and disciplinary actions.
  • Facilitate employee feedback and development programs.

Employee Relations

  • Maintain a positive work culture through communication, conflict resolution, and engagement activities.
  • Address employee queries, complaints, and grievances professionally.
  • Plan staff welfare initiatives, training, and team-building activities.

HR Compliance & Policies

  • Develop, update, and implement HR policies, code of conduct, and SOPs.
  • Ensure compliance with labor laws, contracts, and statutory requirements.
  • Maintain the employee attendance system and leave management.

Administration Management General Administration

  • Oversee day-to-day administrative operations of the academy.
  • Manage office supplies, inventory, procurement, and vendor coordination.
  • Ensure maintenance of facilities, classrooms, equipment, and cleanliness.

Academic Support Administration

  • Assist in scheduling classes, examinations, and events.
  • Coordinate with teachers, parents, students, and departments for operational needs.
  • Support admission processes, student records, and documentation when required.

Documentation & Record Keeping

  • Maintain confidential HR and administrative records, contracts, and reports.
  • Prepare monthly reports for management—HR metrics, attendance, recruitment, training, etc.

Safety, Compliance & Legal

  • Ensure adherence to health & safety guidelines within the campus.
  • Manage insurance, EHS compliance, and security protocols.

SKILLS & QUALIFICATIONSEducation

  • Bachelor's degree in HR, Business Administration, Management, or related field.
  • MBA/PGDM in HR preferred.

Experience

  • 2–3 years of HR & admin experience, preferably in an educational institution or service industry.

Key Skills

  • Strong communication and interpersonal skills.
  • Knowledge of HR laws, policies, and HRMS systems.
  • Administrative management and problem-solving ability.
  • Multi-tasking, organization, and attention to detail.
  • Proficiency in MS Office, Google Workspace, and record-keeping

Must be able to join immediately***

If interested, you can share your CV via email or via WhatsApp NO CALLS)

Job Types: Full-time, Permanent

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