Documents Controller

Liberal Construction was established in 2010 in support of the U.S. Military's mission. Today, Liberal is a global organization headquartered in the U.S. providing design/build (D/B) and design/bid/build (D/B/B) services for Federal and private sector customers. Liberal is an SBA-registered small business. Based in Virginia, Liberal Construction maintains offices in Bahrain.

We have a culture of innovation where our employees can make a difference and are looking for like-minded, dynamic individuals to come and join our rapidly expanding team. Our employees are our most valuable resource, and we strive to ensure that every one of them is treated as such.

JOB ROLE: Document Controller

PRIMARY FUNCTION:

The role of a Documents Controller typically involves overseeing the management and organization of documents within an organization to ensure efficiency, accuracy, and compliance with relevant standards.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Document Management:
  • Develop and maintain document control processes and systems to ensure the efficient management of documents.
  • Establish and enforce document control procedures and policies.
  • Proactively manage administrative functions related to (but not limited to) Procore
• Document Control Systems:
  • Implement and manage document control software or systems to organize, track, and store documents.
  • Ensure the document control system is user-friendly and accessible to authorized personnel.
• Document Review and Approval:
  • Coordinate the review, approval, and distribution of documents within the organization.
  • Ensure that documents are reviewed and approved by the appropriate personnel according to established procedures.
• Version Control:
  • Manage document version control to ensure that the latest revisions are available and obsolete versions are removed.
  • Establish naming conventions and file structures for efficient version tracking.
• Quality Assurance:
  • Ensure that documents meet quality standards, regulatory requirements, and organizational guidelines.
  • Conduct periodic audits to verify document accuracy and compliance.
• Training and Compliance:
  • Train employees on document control processes, procedures, and best practices.
  • Ensure that employees understand and comply with document control policies.
• Change Management:
  • Manage document change requests and updates.
  • Implement a change control process to track and document modifications to controlled documents.
• Records Management:
  • Oversee the maintenance and retention of records and archived documents.
  • Establish record-keeping policies for document storage, retrieval, and disposal.
• Communication and Collaboration:
  • Collaborate with various departments to ensure document control processes align with organizational goals.
  • Communicate changes in document control procedures and provide guidance to staff as needed.
• Reporting and Analysis:
  • Generate reports on document control metrics, such as document status, revision history, and compliance.
  • Analyze document management data to identify areas for improvement and efficiency.
• Compliance and Auditing:
  • Ensure that document control practices adhere to industry standards, regulatory requirements, and best practices.
  • Prepare for and participate in internal and external audits related to document management.
• Continuous Improvement:
  • Identify opportunities for process improvement and implement enhancements to optimize document control efficiency.
  • Stay informed about emerging document management technologies and trends.
  • Other administrative duties as assigned.

KNOWLEDGE, EXPERIENCE AND SPECIAL SKILLS REQUIRED:

• A Bachelor's degree in Construction Management, Engineering, Architecture, Business Administration, or a related field is required. A background that supports project coordination, field operations, or construction technology is strongly preferred.
• A solid academic record from previous studies
• 1 to 3 years of experience in a similar position
• Proficient in Microsoft Suite and other management software
  
• Ability to multitask effectively