Office Administrator

1 week ago

Manama, Manama, Bahrain Reach Food Bahrain WLL Full time 1,200 - 3,600 per year

Job Purpose

We are seeking a detail-oriented and proactive Office Administrator to support our daily administrative and operational activities. The successful candidate will be responsible for managing invoicing, preparing quotations, maintaining customer data, coordinating with operations teams, and handling banking tasks

Key Responsibilities

  • Work independently, initially as the only team member in the office.
  • Check and file daily invoices to ensure accuracy and proper documentation.
  • Liaise with accounts department on required administrative support.
  • Draft and prepare quotations for prospective clients in a timely and professional manner.
  • Liaise with Customer Service teams to keep CRM systems up to date.
  • Liaise with Logistics and Operations teams to ensure smooth documentation workflow
  • Manage the deposit and record-keeping of received cheques.
  • Provide general administrative support pertaining to the organisation of the office
  • Provide ad-hoc administrative support to the management team
  • Greet office visitors and facilitate their visit
  • Proactively greet callers when answering phones. Divert calls as necessary.
  • Receive and coordinate packages and post
  • Maintain office stocks proactively
  • Operate standard office equipment on a regular basis, including telephony, printer, computer, copy machine, scanner.
  • Operate service equipment such as coffee and water machines.
  • Maintain the general office filing system
  • Oversee and coordinate the site shared calendars
  • Arrange travel and accommodations

Requirements

  • Must be located in Bahrain with previous work experience in Bahrain
  • Proven experience in an administrative or office support role.
  • Strong attention to detail and organisational skills.
  • Proficiency in Microsoft Office (Word, Excel, Outlook).
  • Familiarity with CRM systems or customer databases (Prospect experience is a plus).
  • Excellent communication and interpersonal skills.
  • Ability to work independently and manage multiple tasks.
  • Fluent in written and spoken English

Job Type: Full-time

Pay: From BD per month

Application Question(s):

  • Are you comfortable with working independently, often alone in the office?
  • Are you comfortable reporting to line manager who is located overseas?

Experience:

  • Office Administrator: 2 years (Required)

Language:

  • English (Required)

Location:

  • Manama (Preferred)

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