Executive Assistant

3 weeks ago

Manama, Manama, Bahrain VIVA Bahrain Full time

Provide executive assistance to Chief Executive Officer in an effective and efficient manner and extend administrative / secretarial support. Ensure timely transcription & distribution of correspondences and smooth running of the Chief Executive Officer operations and time management

Job Specifications:

Perform and manage a wide range of administrative and general support duties of a highly responsible and confidential nature.

Provide a complete correspondence service, routing correspondence as necessary and draft replies where appropriate to ensure that all mail is dealt with efficiently.

Update and maintain the Chief Executive Officer's calendar.

Co-ordinate and set up high-level conference calls, board and management meetings, special events and travel arrangements.

Act as liaison and maintain open lines of communication among senior executives, middle management and administrative staff.

Create highly effective organizational and filing systems, including quick and thorough indexing, filing, resulting in easy access to critical information and stream lined office functioning.

Communicate and/or coordinate executive's instructions with various individuals and/or departments

Observe confidentiality procedures and register and track documentation to ensure appropriate level of security and control.

Maintain inventory of office supplies and interact with vendors regarding selection, pricing and delivery of office supplies, equipment and services. Prepare the budget for the Chief Executive Officer and manage the spend.

Perform other duties as assigned by the higher levels of supervision

Qualification & Experience:

Bachelor's degree in Business Administration or any other relevant field

Proficiency in English & Arabic language

Professional Experience:

Minimum of 8 years of experience as Executive Assistant

Role Impact:

The Executive Assistant will play a crucial role in enhancing the effectiveness and efficiency of the CEO office by managing schedules, communications, and administrative tasks.

This position serves as a key liaison between the CEO office and internal as well as external stakeholders, ensuring that all interactions are handled professionally and promptly.

By supporting daily operations, the Executive Assistant enables the CEO to focus on high-level decision-making and leadership, ultimately driving the organization's growth and success.

Organizational Skills : Ability to manage multiple tasks and prioritize effectively to support the CEO Office busy schedule.

Communication : Exceptional verbal and written communication skills to interact with various stakeholders and represent the CEO Office professionally.

Problem-Solving : Strong analytical and critical thinking skills to address challenges proactively and efficiently.

Confidentiality : Commitment to maintaining discretion and confidentiality in handling sensitive information.

Technical Proficiency : Familiarity with office management software, communication tools, and project management platforms to enhance productivity.

Adaptability : Ability to thrive in a fast-paced environment and adjust to changing priorities quickly.

About Application Process

If you meet the criteria and you are enthusiastic about the role, we would welcome your application. Tocomplete the application you would need the following document(s):

#J-18808-Ljbffr

  • Executive Assistant

    2 weeks ago

    Manama, Manama, Bahrain ATYAF Holding Full time 70,000 - 120,000 per year

    Job Overview:The Executive Assistant & Partnership Specialist will serve as the right hand to the Head of Business Development,ensuring seamless coordination between Ra'edat, its partners, and its community. This role combines executivesupport with partnership management, event coordination, and community engagement, helping Ra'edat scale itsimpact across...

  • Executive Administrative Assistant

    3 weeks ago

    Manama, Manama, Bahrain TARCO Full time

    OverviewAbout the RoleWe are seeking a proactive and highly organized Executive Assistant with 2–3 years of experience to provide professional support to senior management. You will manage schedules, coordinate meetings, prepare documents, and ensure smooth day-to-day operations.ResponsibilitiesManage calendars, schedule appointments, and organize...

  • Executive Assistant

    2 weeks ago

    Manama, Manama, Bahrain Canonical Full time

    Canonical is a leading provider of open source software and operating systems to the global enterprise and technology markets. Our platform, Ubuntu, is very widely used in breakthrough enterprise initiatives such as public cloud, data science, AI, engineering innovation and IoT. Our customers include the world's leading public cloud and silicon providers,...

  • Personal Assistant to Chief Executive Officer

    3 weeks ago

    Manama, Manama, Bahrain ONE ELEVEN HOLDING Full time

    OverviewJob Purpose: Our company is seeking a highly professional and experienced Personal Assistant to provide high level confidential support to the Chief Executive Officer by providing a full secretarial and administrative service, ensuring effective planning and administrative systems are in place and maintained efficiently and effectively.Key...

  • Senior Executive Assistant

    2 weeks ago

    Manama, Manama, Bahrain beBeeAdministrative Full time 5,500 - 8,300

    Job Title: Executive SecretaryWe are seeking a highly skilled and organized individual to join our team as an Executive Secretary. As a key member, you will provide high-level administrative support to senior executives, focusing on business communication, stakeholder relationships, and general administration.Key Responsibilities:Manage complex diaries,...

  • Administrative Assistant

    1 week ago

    Manama, Manama, Bahrain Propel Consult Full time

    Duties & ResponsibilitiesProvide comprehensive organizational and technical support to the Managing Director.Plan, coordinate, and maintain schedules, meetings, and electronic calendars.Organize telephone communications and manage incoming calls, relaying important information to the executive.Prepare materials and documents for meetings, ensuring all...

  • Personal Assistant

    2 weeks ago

    Manama, Manama, Bahrain Middle East Traders Full time 104,000 - 130,878 per year

    Job DescriptionWe are seeking a highly organized and motivated Bahraini female Personal Assistant to provide professional and personal support to senior management. The ideal candidate will be proactive, detail-oriented, and capable of handling confidential matters with discretion.Key ResponsibilitiesProvide day-to-day administrative and personal support to...

  • Marketing Executive

    5 days ago

    Manama, Manama, Bahrain Almoayyed International Group - Kingdom of Bahrain Full time 10,000 - 12,000 per year

    We are seeking a motivated and creative Marketing Executive to join our team and help drive our marketing to the next level.Key Responsibilities:Assist in planning, executing, and tracking marketing campaigns across digital and traditional channels.Help in optimizing campaigns based on performance metrics.Provide ongoing support for Tamkeen initiatives,...

  • Personal Assistant to CEO

    2 weeks ago

    Manama, Manama, Bahrain One Eleven Holding Full time

    OverviewDesignation: Personal Assistant to the CEO (Private & Executive)Report to: Chief Executive Officer(The assistant reports strictly and solely to CEO, with no secondary reporting to other staff or departments. )Job PurposeOur company is seeking a highly professional and experienced Female Bahraini Personal Assistant to provide high level confidential...

  • Executive Secretary

    17 hours ago

    Manama, Manama, Bahrain Aljishi Attorneys and Legal Consultancy. Full time 3,000 - 6,000 per year

    Company DescriptionMohammed Aljishi Law Firm is a renowned legal entity offering comprehensive services in corporate law, commercial transactions, litigation, and dispute resolution. With a team of experienced professionals, the firm is committed to providing tailored solutions and achieving optimal outcomes for clients both locally and internationally....