Executive Assistant

1 day ago


Manama, Manama, Bahrain VIVA Bahrain Full time

Provide executive assistance to Chief Executive Officer in an effective and efficient manner and extend administrative / secretarial support. Ensure timely transcription & distribution of correspondences and smooth running of the Chief Executive Officer operations and time management

Job Specifications:

Perform and manage a wide range of administrative and general support duties of a highly responsible and confidential nature.

Provide a complete correspondence service, routing correspondence as necessary and draft replies where appropriate to ensure that all mail is dealt with efficiently.

Update and maintain the Chief Executive Officer's calendar.

Co-ordinate and set up high-level conference calls, board and management meetings, special events and travel arrangements.

Act as liaison and maintain open lines of communication among senior executives, middle management and administrative staff.

Create highly effective organizational and filing systems, including quick and thorough indexing, filing, resulting in easy access to critical information and stream lined office functioning.

Communicate and/or coordinate executive's instructions with various individuals and/or departments

Observe confidentiality procedures and register and track documentation to ensure appropriate level of security and control.

Maintain inventory of office supplies and interact with vendors regarding selection, pricing and delivery of office supplies, equipment and services. Prepare the budget for the Chief Executive Officer and manage the spend.

Perform other duties as assigned by the higher levels of supervision

Qualification & Experience:

Bachelor's degree in Business Administration or any other relevant field

Proficiency in English & Arabic language

Professional Experience:

Minimum of 8 years of experience as Executive Assistant

Role Impact:

The Executive Assistant will play a crucial role in enhancing the effectiveness and efficiency of the CEO office by managing schedules, communications, and administrative tasks.

This position serves as a key liaison between the CEO office and internal as well as external stakeholders, ensuring that all interactions are handled professionally and promptly.

By supporting daily operations, the Executive Assistant enables the CEO to focus on high-level decision-making and leadership, ultimately driving the organization's growth and success.

Organizational Skills : Ability to manage multiple tasks and prioritize effectively to support the CEO Office busy schedule.

Communication : Exceptional verbal and written communication skills to interact with various stakeholders and represent the CEO Office professionally.

Problem-Solving : Strong analytical and critical thinking skills to address challenges proactively and efficiently.

Confidentiality : Commitment to maintaining discretion and confidentiality in handling sensitive information.

Technical Proficiency : Familiarity with office management software, communication tools, and project management platforms to enhance productivity.

Adaptability : Ability to thrive in a fast-paced environment and adjust to changing priorities quickly.

About Application Process

If you meet the criteria and you are enthusiastic about the role, we would welcome your application. Tocomplete the application you would need the following document(s):

#J-18808-Ljbffr
  • Executive Assistant

    3 weeks ago


    Manama, Manama, Bahrain Domo Ventures W.L.L. Full time

    We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company'ssenior-level managersResponsibilities:Maintaining executive's agenda and assist in planning appointments,Attending meetings and keep minutes.Handle confidential documents ensuring they remain secure.Handle and prioritize all outgoing or incoming...


  • Manama, Manama, Bahrain First Motors Full time

    Get AI-powered advice on this job and more exclusive features.Direct message the job poster from First MotorsService Assistant and Service Admin at First Motors HyundaiCompany DescriptionFirst Motors is an authorized Hyundai dealer in the Kingdom of Bahrain and part of Alzayani Investments. We provide outstanding customer service while maintaining a...


  • Manama, Manama, Bahrain SWATX Full time

    4 weeks ago Be among the first 25 applicantsSWATX is looking for an enthusiastic and detail-oriented Assistant Campaign Manager to help drive our marketing campaigns and initiatives. This role will assist in the planning, execution, and monitoring of various campaigns, helping to enhance our brand presence and engagement with our target audience.Key...


  • Manama, Manama, Bahrain Domo Ventures W.L.L. Full time

    About the job Executive Support Officer - BahrainEXECUTIVE SUPPORT OFFICERTerms Full-TimeExciting Opportunity: Executive Support OfficerAre you a dynamic professional with exceptional coordination and communication skills? Domo Ventures is on the lookout for an Executive Support Officer to join our prestigious client, which is a Holding Company, and play a...

  • Operations execution

    3 weeks ago


    Manama, Manama, Bahrain RESO Full time

    SWATX is looking for an Operations Execution specialist to streamline and enhance our operational processes. This role is crucial for ensuring that our operations run efficiently and effectively, aligning with our strategic goals. The successful candidate will be responsible for executing operational plans, monitoring performance metrics, and implementing...

  • Executive Sous Chef

    4 weeks ago


    Manama, Manama, Bahrain RESO Full time

    Job DescriptionWe are currently seeking for passionate and dynamic Kitchen professionals who pride themselves on their ability to deliver extraordinary levels of customer service and provide creative solutions to our guests.ResponsibilitiesAs an Executive Sous Chef you are responsible to assist the Executive Chef in the day to day operation, taking over all...

  • Operations execution

    11 hours ago


    Manama, Manama, Bahrain SWATX Full time

    OverviewSWATX is looking for an Operations Execution specialist to streamline and enhance our operational processes. This role is crucial for ensuring that our operations run efficiently and effectively, aligning with our strategic goals. The successful candidate will be responsible for executing operational plans, monitoring performance metrics, and...


  • Manama, Manama, Bahrain FinSoul ( a member firm of Finsoul Network ) Full time

    Continue with Google Continue with GoogleContinue with Google Continue with GoogleContinue with Google Continue with GoogleContinue with Google Continue with GoogleContinue with Google Continue with GoogleContinue with Google Continue with GoogleCountry Director at MFD (KSA) Finsoul WLL (Bahrain) | Accounting | Corporate Tax | ZAKAT | External & Internal...

  • Assistant Manager

    2 weeks ago


    Manama, Manama, Bahrain Genius HRTech Limited Full time

    We are currently looking for an Assistant Manager - Multi Stores Operation with one of the leading names in the Luxury Retail Company in the GCC region.Work Location: BahrainThis individual will be responsible for developing brand strategies, marketing plans, and product innovations to drive product growth. They should feel comfortable working...

  • CSS Account Executive

    4 weeks ago


    Manama, Manama, Bahrain Oracle Full time

    Contribute towards accelerating growth and exceeding customer expectations.Execution of Oracle Services strategy throughout the territory delivery of services Bookings and Renewals.Closes business, delivering quota against target.Ensure proper pipeline coverage; get the most return from demand generation campaigns, proper progression, conversion, and...