Personal Assistant to CEO

2 days ago

Manama, Manama, Bahrain One Eleven Holding Full time
Overview

Designation: Personal Assistant to the CEO (Private & Executive)

Report to: Chief Executive Officer

(The assistant reports strictly and solely to CEO, with no secondary reporting to other staff or departments. )

Job Purpose

Our company is seeking a highly professional and experienced Female Bahraini Personal Assistant to provide high level confidential support to the Chief Executive Officer by providing a full secretarial and administrative service. Ensuring that effective planning and administrative systems are in place and maintained efficiently and effectively.

Key Responsibilities
  • To act as a first point of contact dealing with correspondence and phone calls. To serve as the CEO's primary gatekeeper, managing access, communication, and requests efficiently.
  • To proactively manage and coordinate the diary of the CEO by prioritising and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.
  • To handle and maintain the highest level of discretion and utmost confidentiality across all tasks, both professional and personal.
  • To coordinate and support both professional and personal duties, including lifestyle, household coordination, personal scheduling, and errands.
  • Plan and organise travel and accommodation when required.
  • To be available for matters outside regular office hours, as agreed with the CEO.
  • Maintain effective filing and data storage, including emails and retrieval systems ensuring the needs of the CEO are met.
  • To provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the CEO.
  • To coordinate & arrange Management meetings as advised the CEO. This will include drafting agendas, collating papers and reports, taking minutes and following up action points.
  • The assistant should seek approval from the CEO before accepting any tasks or instructions from anyone else.
  • Assist with data entry and file management.
  • Receiving and delivering messages and information to relevant parties/departments.
  • In addition to the key responsibilities outlined in this job description, the successful candidate may be assigned adhoc tasks as needed. These tasks may vary in nature but are essential for supporting the overall objectives and functioning of the role. The ability to adapt, prioritize, and execute additional tasks efficiently and effectively is crucial in this position.
Qualifications
  • Bachelor's degree or higher from an accredited institution
  • Proven experience of at least 2 years in a similar role
  • Excellent communication skills both written and verbal
  • Proficiency in Microsoft Office and other relevant software
  • Extremely strong organizational and prioritization skills
  • Excellent time management skills.
  • Proven ability in travel arrangements and scheduling meetings/appointments.
  • 2-5 years of previous experience in a Personal Assistant or Executive Assistant role.
  • Ability to work in a fast-paced environment and manage multiple tasks simultaneously.
  • Experience in a C-Level Assistant role is a plus
  • Strong attention to detail and flexibility

We are looking for a Personal Assistant who is highly motivated, organized, and customer-focused. The ideal candidate must have excellent communication and interpersonal skills and be able to work independently while remaining an active team member. If you meet the above requirements, we encourage you to apply for this exciting opportunity.

Qualified candidates can send your CV to

Job Type: Full-time


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