Coordinator of president office

3 weeks ago

Manama, Manama, Bahrain Gulf University, Kingdom Of Bahrain Full time

Job Summary: The role involves providing personal administrative support to management and the university. Key responsibilities include receiving and handling information, conducting and organizing administrative duties, and activities.

Key Duties:

  1. Prepare and manage correspondence, reports, and documents.
  2. Organize and coordinate meetings, conferences, and travel arrangements.
  3. Take, type, and distribute minutes of meetings.
  4. Implement and maintain office systems.
  5. Maintain schedules and calendars.
  6. Arrange and confirm appointments.
  7. Organize internal and external events.
  8. Handle incoming mail and other material.
  9. Set up and maintain filing systems.
  10. Collate information.
  11. Maintain databases.
  12. Communicate verbally and in writing to answer inquiries and provide information.
  13. Liaison with internal and external contacts.
  14. Coordinate the flow of information both internally and externally.

Requirements:

  1. Bachelor's Degree or Diploma.
  2. At least 2 years of experience in various secretary roles.
  3. Excellent English and Arabic language skills.
  4. Proficient in computers.

Essential Skills and Abilities:

  1. Knowledge of Microsoft Office and telephone protocol.
  2. Computer literacy with the ability to learn new software applications.
  3. Professional verbal and written communication skills and the ability to type 60 wpm.
  4. Knowledge of planning and scheduling techniques.
  5. Ability to communicate effectively, both orally and in writing.
  6. Attention to detail, excellent organizational skills, and discretion with confidential information.
  7. Knowledge of business principles.
  8. Proven experience of producing correspondence and documents.
  9. Proven experience in information and communication management.
  10. Attention to detail.
  11. Confidentiality.
  12. Planning and organizing.
  13. Time management.
  14. Interpersonal skills.
  15. Customer-service orientation.
  16. Initiative.
  17. Reliability.
  18. Stress tolerance.

Job Type: Full-time

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